Business Document Specialist 1 / Trainee 1 (NY HELPS), Albany - Vacancy

NY HELP Yes

Agency State, Department of

Title Business Document Specialist 1 / Trainee 1 (NY HELPS), Albany Vacancy ID : 197745

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $36232 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 : 30 AM

To 4 : 30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 99 Washington Ave

City Albany

State NY

Zip Code 12231

Duties Description The Business Document Specialist 1 duties in Corporations, State Records and UCC will include but are not limited to the following :

• Print individual operator cash report and verify such report with fees processed.
• Creates work orders for the Review Unit to process.
• Answers phone calls from the public using the VCC phone system and enters call information into the CRM.
• Searches corporate documents and processes requests submitted by the public and service companies.
• Creates work orders for the Review and Information Unit to process.
• Process credit card transactions for requests submitted to the Division of Corporations.
• Print individual operator cash report and verify such report with fees processed.
• Research and respond to Inet emails received by the Division.
• Research and respond to FOIL requests received by the Division.
• Research and respond to subpoenas received by the Division.
• Process credit card transactions for requests submitted to the Division of Corporations.
• Provide customer service to individuals utilizing the Customer Service Counter.
• Creates and processes work orders requesting copies of documents or Certificates of Status.

Minimum Qualifications NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS : Trainee 1 : There are no minimum education or experience requirements.Business Document Specialist 1 : One year of experience reviewing and approving documents and providing information to a variety of individuals on matters related to the State's Business Corporation Law and related laws.55 B / C Appointment : This position is eligible for 55B / C designation and candidates with 55B / C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B / C eligibility letter along with their application.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.COMPETITIVE MINIMUM QUALIFICATIONS : Permanent service in this title or one year of permanent competitive or 55-b / c service in a title SG-06 or higher and otherwise eligible for transfer under Civil Service Law.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and / or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources / CC

Telephone 518-474-2752

Fax 518-402-3656

Email Address HRM.recruitment@dos.ny.gov

Address

Street 99 Washington Ave

Suite 1150

City Albany

State NY

Zip Code 12231

Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application () to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.