Business Office Coordinator 2025-02299

Business Office Coordinator

The Wyoming Board of Parole is seeking a motivated person to fill the Business Office Coordinator position to perform various tasks and functions. The desired candidate will be able to work independently with little supervision, have the ability to multitask, take the initiative, be very detail-oriented, prepare reports as required, and have a good understanding of a variety of software programs. This position requires an individual with multitasking abilities and is instrumental in the operations of a small office.

Human Resource Contact : Samantha Drew / 307-777-7667 - samantha.drew2@wyo.gov

Essential functions include :

• Assisting the Executive Director in the oversight of daily operations and functions of the office.
• Performing a full range of fiscal functions, including computation and payment of vouchers and contracts, fiscal transactions in the WOLFS accounting system, P-card purchases, inventory, Budget & IBARS, fixed assets, and reconciliation.
• Assisting the Director with document preparation of the strategic plan, annual report, biennial budget, and litigation discovery requests from the Attorney General's Office.
• Assisting in the preparation of Board Policy and Procedures and tracking them through the Governor's Office.
• Tracking of pertinent legislative issues for the Executive Director during the Legislature Session.
• Assisting in the preparation of office work procedures.
• Assisting in the training of support staff.
• Providing answers or directions to public / other agency requests.
• Performing telephone reception, screening, and proper direction.
• Assisting in the preparation and dissemination of parole documents, including but not limited to petitions for revocation of parole and arrest orders.
• Receiving, logging, and distributing incoming mail, and processing outgoing mail.
• Office documentation and preparation, and management of an extensive filing system for daily use and archiving.
• Maintenance of critical information and statistical data for use in strategic planning and annual reports.
• Coordinating travel arrangements for APAI and quarterly business meetings.
• Handling parole good time award requests.
• Travel may be required to assist the Board with parole hearings.
• Other duties as assigned.

Preference will be given to those with three or more years of progressive work experience within the State Accounting System. Knowledge and proficiency with office software processes and systems are required, as well as skills in oral, written, and interpersonal communications. Minimum qualifications include a Bachelor's Degree (typically in Business) and 0-2 years of progressive work experience (typically in Business) or 3-5 years of progressive work experience (typically in Business).

This is an indoor office setting. Some lifting of heavy boxes may be required.