W3Global is hiring : Office Coordinator – Lighting Design Studio in Los Angeles

Office Coordinator – Lighting Design Studio

We are seeking an organized, proactive, and detail-oriented Office Coordinator to join our dynamic team. This role is pivotal to the smooth day-to-day operations of the firm, providing support to studio leadership, coordinating studio functions, and performing a wide range of administrative duties.

The ideal candidate will have experience in a professional architectural, lighting design, or interior design firm. They should be self-motivated, highly organized, and possess excellent communication skills. The candidate must thrive in a fast-paced, collaborative environment and understand the importance of maintaining a positive and engaging work culture while ensuring operational efficiency.

Key Responsibilities

Provide front desk support : greet visitors, manage phones, and respond to email inquiries.

Manage incoming and outgoing mail and packages, ensuring timely processing and delivery.

Maintain the Principal's calendar and coordinate schedules, meetings, and travel for studio leadership.

Support Finance & Operations teams with administrative tasks and documentation.

Liaise with representatives to coordinate studio visits, Lunch & Learns, and Happy Hours.

Maintain office and studio calendars and coordinate logistics for internal events.

Monitor and order office and kitchen supplies.

Organize and maintain lighting samples and project materials.

Ensure shared spaces remain clean, stocked, and organized.

Schedule and oversee service providers for repairs, maintenance, and equipment needs.

Coordinate with IT to support computer and equipment troubleshooting and maintenance.

Qualifications

Bachelor's degree or equivalent professional experience in administration, design, or a related field.

2+ years of administrative or studio coordination experience (AEC / design industry experience preferred).

Excellent organizational, written, and verbal communication skills.

Proficiency in Microsoft Office Suite, Adobe Acrobat, and cloud-based project management tools.

Familiarity with Deltek Ajera is a strong advantage.

Ability to manage multiple priorities with accuracy and attention to detail.

Collaborative, proactive, adaptable, and positive in attitude.

Location : Los Angeles, CA

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