Procurement Inventory Manager- Construction Industry

Procurement/Inventory Manager - Construction Industry

The Procurement/Inventory Manager at Gregg Drilling LLC is responsible for developing and maintaining procedures for effective cost control and the organization of purchasing and inventory, this role will ensure that the company's drilling projects have access to the necessary tools, equipment, and supplies in a cost-effective and timely manner. Additionally, the manager will oversee accurate inventory levels, manage vendor relationships, and ensure the integrity of the procurement process, aligning with Gregg Drilling's operational goals. A thorough understanding of the construction industry and job cost principles is essential for success in this role. This position requires occasional travel between Gregg Drilling's locations in Signal Hill, CA, and Benicia, CA.

Duties/Responsibilities

Procurement:

• Develop and implement purchasing strategies to source equipment, materials, and supplies that meet project and operational requirements.
• Negotiate and establish favorable contracts with vendors and suppliers.
• Create purchase orders, track shipments, and manage procurement timelines to avoid delays in project execution.
• Collaborate with project managers and field supervisors to forecast demand and ensure the timely delivery of materials.
• Maintain purchasing records, monitor budgets, and ensure adherence to approved procurement procedures.

Inventory Management:

• Oversee and manage company-wide inventory levels, ensuring accuracy and availability of critical materials and parts for ongoing projects.
• Develop and maintain an efficient inventory tracking system to reduce downtime and prevent stockouts or overstocking.
• Conduct regular audits of physical inventory and compare with records to ensure accurate reporting.
• Provide and maintain accurate inventory levels and values for use in the valuation of inventory on hand.
• Work closely with the operations and mechanics team to ensure efficient storage, distribution, and replenishment of materials.

Vendor Relations:

• Build and maintain strong relationships with key suppliers and vendors, ensuring quality and reliability of goods and services.
• Evaluate vendor performance based on price, quality, service, and timely delivery, and take corrective action when necessary.

Cost Control and Budgeting:

• Monitor and manage procurement costs and inventory expenses, identifying opportunities for cost savings.
• Work with the accounting team to ensure proper coding of purchase orders and alignment with company financial processes.
• Apply job cost principles to purchasing and inventory decisions to ensure accurate cost allocation to specific projects.

Compliance and Reporting:

• Ensure all purchasing and inventory activities comply with company policies, procedures, and industry regulations.
• Provide regular reports on purchasing activities, inventory levels, cost analysis, and job costing to senior management.
• Other duties as assigned.

Required Skills/Abilities

Strong knowledge of purchasing and inventory management software and systems (experience with Sage 300 is a plus).

Knowledge of construction industry practices and job cost principles is required.

Excellent negotiation, communication, and organizational skills.

Ability to work collaboratively with various departments, including project management, field operations, and accounting.

Strong organizational and analytical skills.

Excellent verbal and written communication skills

Excellent MS Office skills

Excellent customer service, problem solving and decision-making skills

Ability to work effectively and collaboratively, both as a team member and independently

Ability to work under pressure and meet deadlines.

Demonstrated ability to handle multiple tasks and assignments simultaneously

Demonstrated ability to identify and mitigate contracting risks with both commercial and government clients.

Must have a command of the contract negotiation steps, scope of work requirements-estimates, evaluation factors, change request vehicles, etc.

Must understand a variety of contract types firm-fixed price, cost-plus, time and material, etc.

A CPCM and/or certified CCCM is highly desirable.

Education and Experience

Bachelor's degree in supply chain management, Business Administration, or a related field, or equivalent work experience.

Minimum of 5 years of experience in purchasing, procurement, or inventory management, preferably within the construction or drilling industry.

Working Conditions

The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Some lifting of files, opening cabinets.

Ability to lift up to 25lbs.

Bending or standing as necessary.

Work Environment

While performing the duties of this job, the employee is exposed to weather conditions and other elements prevalent at the time.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.