Contract Administrator

Job Description

Job Description

Salary :

This employer will not sponsor applicants for employment visa status (e.g., H1-B) for this position. All applicants must be currently authorized to work in the United States on a full-time basis.

About the Job

The Contract Administrator plays a key role in supporting Loopbacks Legal Department. This position oversees contract workflows, compliance documentation, and cross-department collaboration to ensure all agreements are executed accurately and efficiently.

This role is ideal for a professional with deep experience in SaaS contract administration, legal operations, and compliance who thrives in a dynamic, high-growth healthcare technology environment.

Job Duties to Include

• Contract Lifecycle Management : In coordination with internal corporate counsel, manage the full lifecycle of customer, vendor, and partner agreementsincluding drafting, reviewing, negotiating, and executing contracts such as MSAs, SOWs, BAAs, Order Forms, NDAs, and amendments.
• Database System Ownership : Develop, implement, and maintain the companys centralized contract management database system (currently Salesforce-based), ensuring accurate entry, version control, and tracking of all agreements.
• Process Development : Design and continuously refine standardized procedures for contract intake, approval, execution, and archiving to drive consistency and efficiency across the organization.
• Compliance & Risk Management : Partner with Legal and Finance to ensure all contracts comply with corporate policies, regulatory requirements (HIPAA, GDPR, data security), and internal approval thresholds.
• Cross-Functional Collaboration : Serve as liaison among Legal, Sales, Finance, and Operations to facilitate contract execution, resolve issues, and ensure alignment across teams.
• Reporting & Metrics : Generate and distribute periodic reports on contract volume, turnaround time, renewal status, and key performance metrics.
• Renewal & Obligation Tracking : Maintain proactive oversight of key contract dates, obligations, and renewal timelines; provide timely alerts to stakeholders.
• Vendor & Insurance Administration : Review vendor agreements for compliance and risk allocation; maintain and distribute ACORD forms and insurance documentation.
• Due Diligence & Audit Support : Support corporate counsel with internal audits, M&A due diligence, and compliance investigations; maintain organized electronic audit files.
• Workflow Automation : Configure and maintain Salesforce workflows and templates for contract approval, version tracking, and document routing

Requirements

7+ years of contract administration or legal operations experience, preferably in a SaaS or healthcare data company.

Preferred

About Loopback

Loopback is a leading provider of data-driven solutions for health systems and life science organizations. The companys comprehensive analytics platform drives growth for specialty pharmacy programs while connecting pharmacy activities with clinical and economic outcomes. Loopback partners with Life Science leaders to tackle their most important challenges and capture their most exciting opportunities. Loopbacks clients include leading academic medical centers, health systems, and life sciences companies. Founded in 2009, Loopback was rated as one of the best places to work in Dallas by the DBJ. For more information about our company and services please visit our website atwww.loopbackanalytics.com.

Travel expectation less than [15%].All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.