Purchasing Coordinator

Job Description

Job Description

We are looking for a detail-oriented Purchasing Coordinator to join our team on a contract basis in Emeryville, California. In this role, you will play a key part in streamlining vendor onboarding processes and ensuring compliance with company policies. This position offers an excellent opportunity to collaborate across multiple departments while managing vendor relationships effectively.

Responsibilities :

• Oversee the onboarding process for new vendors, ensuring all profiles are completed accurately and in a timely manner.
• Provide guidance to vendors on navigating the portal, completing required forms, and addressing inquiries regarding documentation such as tax forms, insurance certificates, and banking details.
• Maintain accurate and compliant vendor records, ensuring they meet company policies and regulatory requirements.
• Conduct thorough risk assessments for vendors, escalating cases flagged as high-risk to the appropriate teams.
• Act as a liaison between Procurement, Finance, and Compliance teams to ensure seamless communication and coordination.
• Deliver exceptional support and clear communication to vendors to foster a positive onboarding experience.
• Monitor purchasing activities to align with organizational standards and goals.
• Collaborate with internal teams to address any discrepancies or issues related to vendor onboarding and purchasing functions.
• Demonstrated experience in customer-facing roles, with a focus on building strong relationships.
• Exceptional communication skills, both verbal and written, to effectively interact with vendors and internal teams.
• Strong organizational abilities and keen attention to detail to ensure accuracy in vendor records and compliance.
• Familiarity with purchasing activities, including handling purchase orders and managing materials.
• Ability to work collaboratively across departments and manage multiple priorities efficiently.
• Proficiency in navigating vendor management systems and related portals.
• Prior experience in procurement or purchasing functions is highly desirable.
• Knowledge of compliance regulations and risk assessment processes is a plus.