UTS - Temporary Executive Assistant at NC State

Posting Number : PG195558TM

Position Number : 48SM14

Position Type : Temporary

Essential Job Duties :

Primary Purpose of the Position :

The primary purpose of this position is to provide high-level executive and administrative support to the Vice Provost. The role involves managing complex scheduling needs, preparing materials for meetings and events, coordinating communications, and serving as a key liaison between the Vice Provost, university leadership, and other administrative offices. The employee is expected to demonstrate sound judgment, strong organizational skills, and a thorough understanding of university policies and procedures to ensure the efficient operation of the office.

Key Responsibilities :

• Manage and maintain the Vice Provost’s complex calendar, including scheduling meetings, coordinating logistics, and anticipating scheduling conflicts.
• Interpret and implement university policies, procedures, and guidelines as they apply to the Vice Provost’s office.
• Research, compile, and prepare background information, reports, and presentation materials to support the Vice Provost’s meetings and initiatives.
• Provide administrative support for committees and leadership meetings, including organizing logistics, preparing agendas, taking minutes, and tracking action items.
• Draft and edit correspondence, reports, and other written communications on behalf of the Vice Provost.
• Serve as a liaison between the Vice Provost, university leadership, and other administrative units to facilitate effective communication and collaboration.
• Anticipate potential issues that may impact the Vice Provost or the office and proactively identify and implement solutions.
• Assist in planning and coordinating unit events, programs, and special projects, including event logistics and communications materials.
• Manage office operations, including purchasing, equipment and supply management, and coordination of contracts and travel authorizations.
• Collaborate with business and HR operations teams to support budget, personnel, and reporting processes as needed.
• Provide front desk coverage for the Office as assigned.

The Office has a policy of 3 days onsite and 2 days remote.

Is Time Limited : Yes

If Yes, Appointment Length :

6 months

Wolfpack Perks and Benefits :

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.

What we offer :

Attain Work-life balance with our Childcare discounts , Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer : Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State : Raleigh, NC

Classification Title :

Temporary-Clerical

Working Title :

UTS - Temporary Executive Assistant at NC State

Work Schedule :

Monday through Friday, 8 am to 5 pm (hybrid)

Other Work / Responsibilities :

Other duties as needed.

Minimum Experience / Education :

Department Required Skills :

Preferred Years Experience, Skills, Training, Education :

Required License or Certification :

N / A

Valid NC Driver's License required? :

No

Commercial Driver's License Required? :

No

Anticipated Hiring Range :

$25.00-$30.00 / hourly

Job Open Date : 10 / 28 / 2025

Quick Link :

https : / / jobs.ncsu.edu / postings / 224466

EEO :

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.