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Event Coordinator
Event CoordinatornetPolarity, Inc. (Saicon Consultants, Inc.) • El Segundo, CA, US
No longer accepting applications
Event Coordinator

Event Coordinator

netPolarity, Inc. (Saicon Consultants, Inc.) • El Segundo, CA, US
17 days ago
Job type
  • Full-time
Job description

Title : Event Coordinator

Location : El Segundo, CA

Duration : 4+ Months

Looking for those who can work on only W2

Description

This role is a unique opportunity to gain hands-on experience across Corporate Event Planning, Trade Shows, and Corporate Philanthropy in a fast-paced, goals-oriented environment, all while being mentored and developed. The role will support the event objectives of the wider team with a focus on meeting planning and provide administrative support specifically to the Director, Global Corporate Events. The role will particularly suit a candidate with a degree in Public Relations, Hospitality, Communications or English, who also has a baseline of administrative experience assisting senior-level executives.

What Your Impact Will Be :

  • Manage busy schedules and calendars; multiple meetings with direct reports, colleagues and external partners in various time zones
  • Professionally respond to external partners via phone and email
  • Schedule weekly direct report meetings and other recurring meetings
  • Process purchase orders and invoices for agency expenses and assist with budget details
  • Complete and submit expense reports for executives
  • Communicate with the executives on a daily basis, prioritizing messages and requests that come across the desk
  • Personal tasks including getting lunch when calendar schedule requires
  • Managing a busy schedule for VP, juggling time zones and senior-level stakeholder relationships and needs
  • Scheduling and managing recurring team meetings
  • Arranging travel including air, hotel, ground transportation for VP; submitting and managing VP expenses
  • Prioritizing executive’s schedule based on knowledge of needs & priorities
  • Interact / Collaborate with C-suite executive assistants and teams
  • Provide backup coverage as needed when the department coordinator is out of office

Qualifications

What We’re Looking For :

  • Bachelor’s degree required
  • 2+ years administrative experience supporting leaders at the executive level
  • Ability to juggle multiple tasks and projects and tight deadlines
  • Ability to handle changing schedules quickly and efficiently
  • Curious; calm under pressure and rigorous attention to detail
  • Avid team player
  • Ability to flex work schedule based on business need
  • Some travel required, two-three times per year
  • Advanced computer skills in MS Office Outlook, Word, Excel and Power Point, Canva
  • Excellent interpersonal skills, which will enable him / her to interact with a range of personalities and styles to establish effective relationships at all levels of the organization
  • Be strongly self-motivated, decisive and able to work in a fast-paced environment
  • Be proactive and capable of working as a member of a team, as well as independently
  • The desire and commitment to take on increasingly greater levels of responsibility
  • Trusted and loyal; able to handle confidential and sensitive information
  • Cultural sensitivity towards employees and visitors; respect to all partners internally and externally
  • Familiarity with social media and business writing preferred
  • Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves
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    Event Coordinator • El Segundo, CA, US