Dispatcher

Job Description

Job Description

We are looking for a skilled Dispatcher to join our team in Oakland, California. In this role, you will coordinate daily operations, ensuring tasks are assigned efficiently and executed successfully. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic and fast-paced environment.

Responsibilities :

• Coordinate the dispatch of 2-5 staff members daily, with the ability to manage up to 20 individuals during peak periods.
• Process and organize paperwork related to job assignments with accuracy and attention to detail.
• Communicate precise job details and directions to dispatched personnel, ensuring clarity and understanding.
• Perform administrative tasks, such as data entry and maintaining organized records.
• Use Microsoft Excel, Word, and spreadsheets to track and organize job assignments effectively.
• Assist in preparing for union meetings, including handling logistics and material preparation.
• Provide support and guidance to dispatched personnel to ensure successful completion of assignments.
• Ensure all jobs are closed out properly in the system once completed.
• Maintain strong communication with team members and management to address any issues promptly.
• Proficiency in IBM AS / 400 and management systems.
• Strong command of Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent organizational and administrative skills, with experience in data entry.
• Effective communication skills to relay instructions and resolve issues.
• Familiarity with billing functions and customer service practices.
• Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Previous experience in dispatching or a related field is preferred.
• Detail-oriented with a commitment to accuracy and efficiency.