Executive Assistant (Denver, CO, US)

Job Description

Job Description

Salary : $87,000 - $100,000

Job Title : Executive Assistant

Location : Denver, Colorado

Reports to : CEO

Job Type : Full Time

About us

Founded in 1995, Zema Global Data Corporation empowers organizations to simplify complexity, reduce risk, and make faster, more confident decisions that drive measurable results. Over the past two years, Zema Global has accelerated its growth through strategic investment and acquisition to strengthen our global leadership. Together were helping our customers gain a Decisioning Advantage one bold idea at a time. With a presence across global energy, commodity, and financial markets, Zema Global empowers customers to simplify complexity, reduce risk, and make faster, more confident decisions that drive measurable results.

At Zema Global, we Think Big, Make It Happen, and Win as One. We thrive on collaboration, creativity, and respect, united by a shared drive to innovate and deliver meaningful impact for our customers and communities. If youre inspired by solving complex challenges and contributing to a culture that values purpose and performance, we invite you to join us.

We are seeking a highly organized and proactive Executive Assistant (EA) to the CEO to provide high-level administrative and strategic support. This role requires exceptional multitasking skills, discretion, and the ability to operate in a fast-paced environment. The EA will serve as a key liaison between the CEO and internal / external stakeholders, ensuring efficient communication and smooth daily operations.

Key Responsibilities

• Calendar & Schedule Management : Oversee the CEOs calendar, schedule meetings, and coordinate appointments to optimize time efficiency.
• Travel & Logistics : Arrange domestic and international travel, including flights, accommodations, visas, and itineraries for the executive team.
• Communication Management : Act as the primary point of contact for the CEO, managing emails, calls, and correspondence with discretion.
• Meeting Coordination & Documentation : Organize and prepare materials for executive meetings, take minutes, and follow up on action items. Manage executive team calendars, whereabouts, and travel rotations for several office locations to ensure consistent executive team coverage of high employee density locations. Work with sales team to maximize engagement with customers. Prepare meeting logistics and preparations with investors, bankers, advisors, partners, and other key stakeholders.
• Confidential Document Handling : Draft, review, and maintain sensitive reports, contracts, and presentations on behalf of the CEO.
• Stakeholder Liaison : Build relationships and facilitate communication between the CEO and board members, investors, partners, and senior executives.
• Project & Task Management : Assist with special projects, research, and high-priority tasks to support the CEOs strategic initiatives.
• Event Coordination : Plan executive-level meetings, leadership retreats, and company-wide events as required.
• Expense & Budget Tracking : Manage the CEOs expense reports, track budgets, and handle reimbursements.

Candidate Requirements

Essential

Desirable

Why Join Us?

How to Apply?

If you're excited about this opportunity, send us your application highlighting your qualifications and experience relevant to the role and we'll get back to you as soon as possible (we only accept CVs in English).

We appreciate all applications, but only shortlisted candidates will be contacted for further consideration. Thank you for your interest. And strictly no agency calls or agency CV submissions.

Were looking forward to seeing how you can make an impact with us!

Equality and Diversity : At Zema Global were all about creating equal opportunities for everyone - no matter your background, abilities, or experiences. If you need any adjustments during the recruitment process to help you shine, just let us know! Our Talent Team is here to support you and ensure everything goes smoothly.