Director of Asset Management

Job Details

Job Location

4224 RENAISSANCE PRESERVE WAY - FORT MYERS, FL

Position Type

Full Time

Job Shift

Day

Description

Position Summary :

The Director of Asset Management is responsible for the strategic oversight and operational performance of the Housing Authority of the City of Fort Myers (HACFM)'s real estate portfolio, including Public Housing related subsidies, LIHTC (Section 42), Project-Based Voucher (PBV), Workforce, and Market-Rate housing. The position ensures that all properties meet or exceed financial, physical, and regulatory standards, including compliance with HUD, IRS, Florida Housing Finance Corporation (FHFC), and Land Use Restriction Agreement (LURA) obligations.

The Director plays a critical leadership role in ensuring long-term affordability, regulatory adherence, and financial sustainability of all HACFM assets. This includes oversight of investor relations, compliance monitoring, capital planning, financial performance, and coordination with internal teams such as Finance, Compliance, Development, Modernization, and Resident Services.

The Director of Asset Management's primary purpose is to direct, manage, and oversee the Asset Management Department of the Housing Authority of the City of Fort Myers (HACFM). This Department is charged with ensuring the long-term financial health, physical quality, and regulatory / statutory compliance of HACFM's physical assets including : Project Based Vouchers (PBV), Low Income Housing Tax Credits (LIHTC), Workforce Housing properties and Market Rate housing. This position requires extensive knowledge and experience with HUD regulations, Tax Credits and Compliance. This position will oversee the technical and administrative functions of management, maintenance and modernization activities and contract administration services for HACFM's properties. Including contract compliance of private property management. Although this position does not supervise the Modernization or Resident Services staff, the position is responsible for coordinating with the Modernization staff to execute Capital Plans for HACFM properties and coordinating with the Resident Services staff to implement services for HACFM communities. All other staff in the Asset Management Department report directly or indirectly to the Director of Asset Management. The position is also responsible for strategic planning / goal setting, planning and coordination of crime prevention and security programs in all developments and facilities; and development and implementation of strategies to preserve and enhance the value and condition of all properties, as well as directing, overseeing, and assessing the performance of application processing, property leasing and management, maintenance of properties, construction projects and fleet management. This position is also responsible for establishing and maintaining appropriate policies and procedures necessary to implement the HACFM Asset Management programs and functions to effectively ensure that federal, state, local and HACFM regulations and performance goals are met or exceeded. The Director of Asset Management exercises considerable independent judgment and initiative in performing the duties of the position and must exercise tact and courtesy in contact with federal, state, and local officials, consultants, housing agencies, residents, and the general public. This position must show an understanding that it is essential that HACFM's managed properties comply with all contractual, regulatory and statutory requirements and that all reporting requirements are met in a timely and accurate manner. This position will report to the Chief Operating Officer.

Supervisory Responsibilities : Yes.

All activities must support the Housing Authority of the City of Fort Myers ("HACFM" or "Authority") mission, strategic goals, and objectives.

Essential Functions

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed.

Performance Area #1

• Overall management of independent management companies and, HACFM owned PBV / LIHTC properties .
• Direct responsibility for all functions of contracted created management companies and in house properties.
• Manage the HACFM's assets, ensuring each property operates to optimal efficiency, achieves target outcomes, and fulfills HACFM's mission.
• Monitor the performance and program compliance of assets through reviews of financial, operational, and tax reporting.
• Maintain annual project compliance and monitoring schedules, monitor project financials for conformity to budgets, and ensure that annual property budgets are prepared.
• Prepare and assess monthly financial and operating statements.
• Monitor expenditures and make appropriate budget adjustments.
• Supervise the collection of rents and all monies on site and ensure prompt deposit and accurate record keeping of these funds.
• Ensure invoices are submitted to the finance department for payment in a timely manner and adhere to the purchase order system.
• Supervise and monitor the activities of any contracted property management companies initially, evaluate the financial performance, maintenance of the property, enforcement of the lease and resident relations.
• Comply with all federal, state and local rules and regulations, as well as agency rules and regulations.
• Represent HACFM in a positive, professional manner at all times and uphold the agency's values and mission.
• Direct supervision of and oversight of all Asset Management staff.
• Work in a highly collaborative, team environment with executive staff, main office staff, property managers, maintenance staff, residents, and contractors.
• Supervise, train, and coordinate all onsite staff members to ensure they are contributing positively to the community to achieve goals and standards set by the agency.
• Handle all personnel matters for the department.
• Monitor, inspect, and supervise the work of all onsite staff, outside vendors, and contractors.
• Ensure properties are leased to fullest capacity.
• Conduct administrative duties including the preparation of weekly and monthly reports.
• Conduct, at a minimum, monthly staff meetings.
• Perform all other duties as assigned.

Performance Area #2

PBV / LIHTC Properties :

Performance Area #3

Appropriate and timely lease up

Performance Area #4

Qualifications

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills :

Job Knowledge : Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of the Authority; uses appropriate judgment & decision making in accordance with level of responsibility.

Initiative : Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal / informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.

Safety Awareness : Employee is cognizant of his / her surroundings. Follows proper safety procedures and considers the safety of self and others. Identifies, communicates, and assists in the correction of any safety concerns where appropriate.

Customer Service : Meets / exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers.

Teamwork : Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.

Reliability : Employee demonstrates sound reasoning and critical thinking by making decisions in line with established Authority expectations. Performs work in a reliable manner that is both accurate and timely. Ensures a positive record of attendance.

Responsiveness and Accountability : Demonstrates a high level of conscientiousness. Holds oneself personally responsible for one's own work and does fair share of work.

Qualifications and / or Experience

The qualifications and competencies required to perform the duties and responsibilities of this classification are :

Technical Skills

To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.

License Required :

Possession of a valid Florida driver's license. The ability to be insurable under the Agency's automobile insurance plan at the standard rate may be

Work Schedule and Additional Information :

Terms of Employment :

This is an At-Will employment position

Work Environment and Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email, Microsoft Teams and verbally via telephone. The employee must occasionally transport up to 25 pounds.

Equal Employment Opportunity Statement :

It is the policy of the Housing Authority of the City of Fort Myers to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. HACFM prohibits any such discrimination or harassment.

The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts HACFM's right to assign or reassign duties and responsibilities to this job at any time unless restricted by law.