Accounting Assistant (In-Office Position)

Web design and development, digital advertising, e-commerce, streaming, and a few other cool things. We do a lot at BubbleUp. And it takes a strong, talented team to keep things seamless.

We're on the hunt for an Accounting Administrative Assistant - although the title really doesn't fully capture the role. It's more like a master multi-tasker, captain of organization, doctor of details, wizard of solutions. Basically, an Excel superhero with all sorts of powers to get a lot done in a dynamic environment. (But all that won't fit on an email signature or a business card.)

You won't need a fancy cape or the ability to leap tall buildings in a single bound, but there are some extraordinary qualities that are crucial to being successful in this role. Let's start with the obvious : communication. Excellent verbal and written skills are pretty important. Bookkeeping experience is preferred, and we're looking for a seasoned person who can rock Microsoft Word, Excel, Outlook, Microsoft PowerPoint and Adobe Acrobat.

Here are just a few things our Office Superhero will do :

• Answer company phones
• Manage vendor lists and any maintenance contracts
• Create and maintain electronic and physical file managements systems
• Support accounting team with management of customer accounts
• Create reports from various Content Management Systems
• Create reports from e-commerce platforms such as Shopify, Auth.net, Magento, GoDaddy, GSuites
• Create reports from email platforms such as Emma
• Prepare invoices from client custom invoicing systems
• Scan / organize accounting files
• Data entry (expenses and customer payments)
• Collect receipts for credit card reconciliation
• Send A / R communication and statements
• Log deposits in spreadsheets
• Assist with new employee forms and onboarding
• Share entertaining Tik Tok videos with the team

See, we weren't joking about that whole master multi-tasker thing. If you like the sound of all that AND can leap tall buildings...you're definitely our person.