Marketing Proposal Specialist

Description:

Position: Marketing Proposal Specialist

Location:

Class: Exempt/Salary

Reports to:

PT/FT: Full time

Works with: Project Development

Onsite/Remote/Hybrid: Hybrid

Job Summary:

The Marketing Proposal Specialist will report directly to the Vice President of Project Development and plays a key role in shaping Hodess’ market position as the premier partner for Cleanroom, Dry Room, and Environmental Space solutions. This role combines creative vision with strategic thinking to craft persuasive, brand-aligned materials that clearly articulate our value proposition. Collaborating closely with operations, estimating, leadership, and business development teams, the Marketing Proposal Specialist develops winning proposals and content that strengthen the Hodess brand and drives business growth.

Key Responsibilities:

Proposal/ Presentation Management:

• Develop and prepare compelling RFQ/RFP responses and presentations that help position the company for new business opportunities.

• Create well-designed proposal layouts and presentation materials, tailoring content to RFQ/RFP requirements, including customized resumes, team references, experience lists, and required financial/legal documents.

• Coordinate and maintain proposal calendar, support kickoff meetings by preparing agendas, organizing attendees, and tracking deliverables to ensure smooth execution.

• Handle multiple projects simultaneously, prioritizing tasks to produce high-quality, brand-consistent materials within required timelines.

Cross Functional Coordination

• Work closely with Marketing and Brand teams to develop creative approaches that strengthen RFQ/RFP responses and improve overall proposal quality.

• Maintain and update the proposal database, tracking status, outcomes, and key performance metrics. Support data reviews to identify trends and opportunities to enhance future proposal efforts.

• Support the coordination of project photography for national projects and assist with the development and maintenance of project sheets.

• Participate in post-submission reviews by gathering feedback and documenting lessons learned to help improve processes and materials.

• Serve as a brand ambassador by understanding brand standards and ensuring consistency across all marketing materials and communications.

Requirements:

MINIMUM QUALIFICATIONS

• Bachelor’s degree in marketing, business, communications, or a related field.

• 3+ years of experience in proposal management, marketing & business development support

• Proficiency in Adobe Creative Suite (InDesign) and Microsoft Office to create visually appealing proposal layouts and materials

• Experience in the construction industry.

• Demonstrated ability to take initiative, make strategic decisions, and deliver results within tight deadlines.

• Exceptional communication, organizational, and interpersonal skills with a strong customer service orientation.

• Meticulous attention to detail and commitment to producing high-quality work.

• Outstanding writing ability combined with a strong design sense and creative flair.

• Highly organized, capable of managing multiple priorities in a fast-paced, deadline-driven environment.