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Business Operations Assistant | Hybrid role in Salt Lake City, Utah

Business Operations Assistant | Hybrid role in Salt Lake City, Utah

KēSTA I.T.Altamont, UT, US
5 days ago
Job type
  • Full-time
  • Permanent
Job description

Job Description

Job Description

Join Our Dynamic Remote Team as an Operations Assistant!

Are you ready to bring your creativity to a dynamic remote team? We're seeking an Operations Assistant who loves organization, operational excellence, has a thirst for knowledge, an interest in contributing to a competitive business environment, and thrives on positively impacting others!

At KēSTA I.T. , culture is our number one priority. Our business is built through hard work, relationship building, an unconventional approach and a commitment to our core values : People First, Integrity & Ethics, Growth, Accountability, Respect, Continuous Improvement.

Responsibilities :

Immediate Administrative Excellence

  • Coordinate meetings, draft communications, and ensure smooth operations.
  • Manage our job descriptions and job postings internally
  • Submitting candidates through client vendor portal
  • Assist with new hire and off-boarding paperwork
  • Create and distribute business intelligence reports for our sales, delivery support and executive team.
  • Ad hoc tasks as needed.
  • Apply Meta Data tagging and data organization to our candidate and job portal
  • Meeting documentation

Customer support

  • Assist our operations team in timely response to our customer and employee needs.
  • AR / AP documentation and reporting
  • Assist w / payroll support
  • Coordination between company and 3rd party service providers

    • Qualifications and Skills :

    Financial Prowess :

  • 1-4 years of experience in business and / or customer support.
  • Eager to take on new challenges
  • Intermediate skills in Office365 (Office, Excel, Sharepoint, OneNote etc..)
  • Proficiency with financial management platforms.
  • Familiarity with basic accounting principles and financial reporting.

    • Administrative Superpowers :

  • You make communication look easy.
  • You listen like a pro and always know just what to say (or not to say).
  • Your attention to detail is legendary – nothing escapes your eagle eyes!
  • You tackle challenges head-on with your analytical superpowers, turning problems into solutions.
  • Resourceful and inventive, you can MacGyver your way out of any sticky situation.
  • Change is your middle name! You roll with the punches and adapt to new situations faster than a chameleon.
  • You’re open to fresh ideas and aren’t afraid to think outside the box.
  • Self-motivated and driven, you don’t wait around for instructions – you make things happen!
  • You anticipate needs and address them before they become issues.
  • You own your actions and their outcomes – accountability is your mantra.

    • Bonus Points

    Creative Flair :

  • Previous experience in social media management and content creation.
  • Passion for storytelling and engaging audiences through digital platforms.
  • We're willing to train the right cultural fit! If you're enthusiastic, detail-oriented, and eager to learn, we'll provide the support you need.

    • Location : Remote and in-office work in Salt Lake City, Utah is required with the potential for occasional travel (no more than 1-2x per year)

    Available Benefits :

  • Medical Benefits
  • Dental
  • PTO
  • Holiday Pay & Floating Holiday
  • VTO
  • 401K
  • Charitable Match

    • About KēSTA I.T. :

    Our name says it all; KēSTA I.T. (Keys-to-I.T.) AND our people are our keys to our success!

    KēSTA I.T. is a premier Utah-based technical staffing and consulting services firm. We specialize in temporary and permanent placement of Software, Hardware, Network, Cloud, CRM / ERP, Data, End-User support, Web and Executive / leadership-based positions on a full time and consulting basis.

    If you're interested in a role where top performance is rewarded, personal time is valued, and excellence is demanded at every level we want to talk to you today!

    Where do you want to go? We've got the keys! ~ KēSTA I.T.

    WWW.KeSTAIT.COM

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    Operation Assistant • Altamont, UT, US