Supply Chain Procurement Specialist - FT - Days - MSS

Memorial Healthcare System Supply Chain Procurement

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary: Responsible for sourcing, procurement and coordination of goods, services and equipment. Supports construction, facilities management, security, property management, furniture fixtures and equipment (FF&E), IT and other assigned departments system-wide. Contributes to the achievement of established service levels with the goal of providing high quality, efficient and cost effective goods and services. Provides timely and accurate processing of requisitions, ensures compliance and closure of purchase orders (POs) within the procure to pay and source to settlement processes.

Responsibilities: Reviews purchase requests, ensuring automated and manual requisitions are complete, with accurate information to facilitate error free procure to payment process. Assures all orders have proper authorization, complete supporting documentation, using appropriate/approved suppliers, account numbers, price, unit of measure, service description and delivery information. Assures the delivery and communication to customers is coordinated. Routinely communicates with suppliers to validate information and finalize transactions accurately. Updates customers in relation to their orders. Ensures all purchase orders are completed. Assists Director and Manager in Supply Chain Procurement with planning of system-wide Supply Chain Management activities. Supports special projects and performs other duties as assigned. Facilitates suppliers' participation in project meetings and assures that selections are finalized/approved and deadlines are met. Prepares, solicits, and evaluates technical Request for Quotation (RFQ) documents and determines if potential suppliers meet specified requirements; advises team members or management on the appropriate supplier and specifications to be used. Collaborates with Strategic Sourcing to execute sourcing initiatives. Enhances professional growth and development through participation in educational programs, reading literature, and attending in-services, meetings and workshops. Maintains up-to-date detailed project list and shares briefs in various forums. Communicates with stakeholders and project leads of any delays. Works with assigned areas to develop and maintain procurement information and standards. Routinely meets with internal and external departments to coordinate the procurement of goods and services. Assures customer compliance of Supply Chain policies and procedures. Contributes to the maintenance of files regarding price lists and catalog information. Responsible for maintaining current knowledge of product changes/conversions. Maintains thorough knowledge of Materials Management Information Systems (MMIS) and other software related to the job functions. Responsible to ensure that all Purchasing activities are compliant with Supply Chain and MHS policies and/or procedures. Uses all systems and follows all processes per department expectations to assure quality, efficiency and accuracy. Provides input for revisions of systems and processes based on operational experience. Acts as a liaison with Finance on project budgets, expenses and close outs. Participates in RFPs RFQs, RFIs or Competitive Bids/Quotes processes.

Competencies: ACCOUNTABILITY, ACCURACY - RECEIVING & DISTRIBUTION, ANALYSIS AND DECISION MAKING - SCM, ANALYSIS AND PLANNING - SUPPLY CHAIN MGMT, CUSTOMER SERVICE, DESKTOP SOFTWARE - SCM, EFFECTIVE COMMUNICATION, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR

Education and Certification Requirements: Bachelors: Business Administration (Required)

Additional Job Information: Complexity of Work: Requires critical thinking skills. Ability to work with minimal supervision. Knowledge in Microsoft Office Suite, especially MS Excel required. Knowledge of standard purchasing procedures and practices. Excellent communication skills both written and verbal. Must have strong organizational skills and ability to multitask. Strong problem solving skills; decisive judgement; must be able to collaborate with others on solutions. Must be able to establish and maintain effective working relationships. Displays time management skills. Must be able to work in team setting. Must be able to drive between facilities. Must be able to work in a stressful environment. Required Work Experience: Five (5) years of experience in Supply Chain or Procurement including a knowledge of strategic sourcing. Other Information: Additional Education Information: Bachelor's degree in Business Administration or related field. Equivalent work experience may substitute for education requirement. Equivalency for degree: Associate's degree plus five (5) years of experience. High School diploma or GED plus seven (7) years of experience.

Working Conditions and Physical Requirements:

• Bending and Stooping = 60%
• Climbing = 0%
• Keyboard Entry = 80%
• Kneeling = 0%
• Lifting or Carrying 0 - 25 lbs Non-Patient = 60%
• Pushing or Pulling 0 - 25 lbs Non-Patient = 60%
• Pushing or Pulling 26 - 75 lbs Non-Patient = 60%
• Pushing or Pulling > 75 lbs Non-Patient = 60%
• Reaching = 60%
• Repetitive Movement Hand/Arm = 80%
• Sitting = 80%
• Standing = 80%
• Walking = 80%
• Audible Speech = 80%
• Hearing Acuity = 80%
• Depth Perception = 80%
• Distinguish Color = 80%
• Seeing - Far = 80%
• Seeing - Near = 80%
• Computer Monitor = 80%
• Wet or Slippery Surfaces = 40%

Shift: Primarily for office workers - not eligible for shift differential

Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification. Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process. Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity. Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law. We are proud to offer Veteran's Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program. Employment is subject to post offer, pre-placement assessment, including drug testing. If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email TalentAcquisitionCenter@mhs.net.