Administrative Assistant

Benefits:

• Life Insurance
• Short Term Disability Insurance
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Full-Time hourly position with benefits as follows: PTO, Health, Dental, Vision, Short-term disability and Life Insurance all available after 60 days; eligible for the 401k with % match after 1 Year.

Preferred Qualifications:
Outgoing and professional
Proficiency with MS Office (Word, Excel, Outlook)
Self-Starter with good organization and prioritization skills
Good written and verbal communication skills
Bi-lingual a plus but not required.

Below is a list of duties that you may be asked to perform but the position is considered flexible and duties can be vary as needed by the team.

General Admin Duties:

Greet guests & answer phones
Open & distribute mail
Scan receipts & light filing
Calendar Management for partners & admin
Meetings: run agenda, zoom set up, meals/refreshments, taking & distributing notes
Planning & coordinating & catering company events: happy hours, team building, holiday parties, and in person client meetings.
General office & breakroom tidiness
Office supplies orders, inventory & organization
Maintain Coffee Machine & supplies.
Weekly HEB order for employee kitchen & occasional Costco run.
Water office plants
Assist with coordinating office maintenance/repair services
Setup employee workstations & coordinate with IT support

Civil Support tasks:


Email management, online payments & receipts for COA permits
Assist in preparing reports & applications, downloading documents, and compiling checklist items.
Arranging delivery of documents: USPS Certified mail, courier orders, print services, hand delivery to Travis County Tax office and COA Permitting & Development Center.

Misc Errands & Partner Support:


Order lunches
Pickup/drop off dry cleaning
Amazon returns
Schedule vehicle maintenance
Other miscellaneous errands