Administrative Assistant - Highland Heights

Administrative Assistant

S.A. Comunale is seeking an administrative assistant.

Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the branch manager.

Essential duties and responsibilities include the following. Other duties may be assigned.

• Perform general clerical duties to include but not limited to : photocopying, faxing, mailing, filing, and scheduling appointments.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
• Prepare various monthly reports as required such as the branch checkbook log, the petty cash book log, company credit card receipts and inspection reports to fire officials.
• Track all permits for service jobs, including preparing them for submittal to the appropriate city.
• Order and monitor inventory of office supplies and material / equipment for field personnel.
• Process and create purchase orders.
• Create, update, and distribute various reports including the operations report, manpower report, and backflow report.
• Prepare and send weekly payroll report information.
• Collaborate with the corporate office Safety Department on Tool Box Talks for all field employees - track and collect all needed information to hand over.
• Responsible for CIP and WIP processes.

Qualifications

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled

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