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Administrative Assistant 3 - Enrollment Services

Administrative Assistant 3 - Enrollment Services

University of Nevada, RenoReno, NV, US
30+ days ago
Job type
  • Full-time
Job description

University of Nevada, Reno Administrative Assistant 3

The University of Nevada, Reno is seeking an Administrative Assistant 3 to support the operations of Enrollment Services.

This position does not provide layoff rights and is contingent upon funding. Under the direction of the NSHE Specialist II, this role provides comprehensive administrative support across all Enrollment Services departments. The Administrative Assistant 3 plays a key role in advancing strategic initiatives by managing day-to-day operational functions including :

  • Human resource support
  • Procurement and payment processing
  • Budget tracking and account reconciliation
  • Office operations and inventory management
  • Additional administrative tasks as assigned

Key Responsibilities

  • Monitor Enrollment Services accounts, track expenditures, and provide timely budget updates to the Director to aid decision-making.
  • Prepare and submit budget revisions and annual budget requests aligned with division goals.
  • Train administrative faculty on Workday processes, such as time-off requests and expenditure approvals.
  • Instruct departments on purchasing policies to support accurate and timely event planning and payments.
  • Provide backup support to the NSHE Specialist II, including Workday approvals, to maintain continuity of operations.
  • Conduct research and compile reports or briefing materials for the Executive Assistant and Enrollment Services leadership to support informed, strategic decision-making.

    • Required Qualifications

  • Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas : maintenance of complex records and files; public / customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
  • One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
  • An equivalent combination of education and experience as described above.

    • Schedule

    The typical work schedule is Monday through Friday from 8 : 00 am to 5 : 00 pm; this is subject to change based on organizational needs.

    Compensation Grade

    Grade 27 (Entry, Step 01 $22.13 / hr. Step 03 $24.02 / hr.) The classified employee pay scale is divided into 10 steps. Most employees start at a step 1 and are eligible for an annual step increase with satisfactory performance, until they reach the maximum, step 10. Initial step placement is based on experience and qualifications. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets.

    To view the classified compensation schedules, please visit Classified Compensation . Select Salary schedule, PP01.

    The Perks of PERS!

    Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. "I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me." Robin F.

    Perks of Working at UNR!

  • Health insurance options including dental and vision
  • Life insurance, generous annual and sick leave
  • E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
  • Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders
  • Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
  • Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.

    • Grants-in-aid for Classified Employees

    The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.

    Contact Information

    Aubrey Pidanick at aubreyh@unr.edu

    Full-Time Equivalent 100.0%

    Required Attachment(s)

    Attach the following attachment(s) to your application :

  • Resume / CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
  • Cover Letter (required)
  • Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
  • Transcripts (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
  • Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

    • Posting Close Date

    This posting is open until filled. Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

    Note to Applicant : A background check will be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment. References will be contacted at the appropriate phase of the recruitment process. Applicants hired on a federal contract may be subject to E-Verify. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. Schedules are subject to change based on organizational needs.

    The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

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    Administrative Assistant • Reno, NV, US