Purchasing Agent-Non Profit

THIS ROLE WILL BE ONSITE 5 DAYS PER WEEK IN MANHATATN.

Non Profit organization located in Midtown Manhattan is seeking a Purchasing Agent. The successful candidate must possess a minimum of 5 years experience.

Job Duties :

• Prepare and send out RFP's / RFQ's for all leasing agreements and commodity pricing agreements for Services.
• Purchasing Agent will be responsible for commodities such as toner cartridges, paper, housekeeping supplies, office supplies, general printing, copier / fax, phones and other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies and coffee and vending machine equipment.
• Conduct vendor research for potential new vendors and maintain the vendor Purchasing database.
• Conduct contract terms and dollar value negotiations.
• Obtain completed W-9 from new prospective service vendors and submit them to the Director of Purchasing for processing.
• Follow up with the sites and Area Managers requesting service information, samples, requisitions, and any other information needed.
• Answer phone calls and make phone calls, send and receive faxes, work at the computer, as required.
• Handle reconciliations of unpaid service invoices, pull & match invoices w / Pos to update pending orders.
• Prepare and send Cancellation and Award Letters.
• Obtain D&B reports, analyze them, and submit findings to Director of Purchasing
• Research for, and solicit new vendors, as well as conduct vendor reference checking.
• Respond to, and create, e-mail correspondence.
• Respond to questions from bookkeepers regarding Purchasing issues.
• Handle special requests from Purchasing Director as needed.
• Answer the telephone and make phone call as required. Prepares purchase orders through a computerized system (Yardi Voyager) and places orders for the purchase of goods and services.

Requirements :