Accounts Payable Specialist

Overview

For over 80 years, the world’s most visionary innovators have trusted Calspan to deliver high-quality, independent engineering design, testing, and research services. From aerospace to automotive, we help bring game-changing ideas to life—and it all starts with a strong foundation of operational excellence.

We’re looking for afull-time Accounts Payable Specialistto join our team inBuffalo, NY. In this role, you’ll play a key part in our finance operations, handling essential accounting functions that keep our business running smoothly. You’ll record, classify, and summarize financial data, and support accounts payable and other accounting processes with accuracy and integrity.

Why Calspan?

Be part of something bigger—supporting innovations that shape the future.

Join a collaborative, values-driven teamthat believes in inclusion, accountability, and innovation.

Grow your careerin a company with a proud legacy and a bold vision.

If you're detail-oriented, dependable, and ready to contribute to a mission that matters—we’d love to hear from you.

Responsibilities

Responsible for timely and accurate processing of all accounts payable activity. Coordinate the routing of vendor invoices for approval and payment. Enter invoices into the ERP system, coding them accurately and in accordance with department policies and procedures. Utilize 3-way match for purchase order invoices.

Prepare cash disbursements via printed checks and ACH batch, ensuring proper remittance details are included. Collect invoice and payment details for wire payment transfers to international vendors. Provide support for weekly cash flow forecasting.

Review and post transactions for purchasing card program. Audit expense reports to ensure compliance with corporate travel policy.

Prepare and submit monthly sales and use tax filings for Minnesota. Prepare and file annual 1099s.

Maintain financial records and master data in compliance with accepted policies and procedures. Examples include A / P account reconciliations, vendor addresses, vendor invoices, employee expense reports, and fixed asset supporting documentation.

Perform transaction analysis and problem resolution.Provides support and documentation as required or requested for internal / external customers and internal / external audits.

Qualifications

Preferred Education and Experience :

Associates Degree in a related discipline

3+ years in related discipline or;

A combination of education and experience equivalent to the above

Preferred Knowledge / Ability :

Strong working knowledge of Microsoft Office; advanced knowledge of Excel

Understanding of accounting processes, procedures and internal controls

Excellent communication skills both written and verbal

Ability to succeed in a team environment

Customer Service oriented

Ability to adapt quickly and learn new tasks independently

Detail-oriented with strong organizational, research, and analytical skills

Strong initiative and ability to manage multiple projects, as well as strong follow-through skills

Experience working in an ERP environment; Deltek Costpoint experience a plus

Be Calspan Culture

At Calspan, we promote an environment that empowers employees and encourages innovation. Our management team enables a strong sense of teamwork with each endeavor, where successes are shared and lessons are learned. The company’s talent brand, “Be Calspan”, incorporates our company values to Be Inclusive, Accountable, and Innovative and our commitment to drive every individual to - Be Developed, Be Balanced, Be Connected, Be Community and Be Recognized. Our culture promotes a positive atmosphere and a competitive can-do method of action.

Great Benefits= Happy, Committed Employees

Retaining great talent is as important as finding it, so at Calspan, we take our employee value proposition of Be Calspan quite seriously. To us, that means offering competitive compensation, comprehensive benefits, recognition programs, and promotional opportunities. Our benefits include : Health Insurance, Health Savings Accounts, Flexible Spending Accounts, Dental Insurance, Vision Insurance, Life Insurance / Accidental Death & Dismemberment, Short-Term / Long-Term Disability, 401(k), Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Universal Life Insurance Policy, Paid-Time Off, Company-paid Holidays, Bereavement Leave, Jury Duty, Military Leave, Employee Assistance Program, Educational Assistance Reimbursement, and Pet Insurance.

Calspan is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Calspan supports safe and drug free workplace through pre-employment background checks and drug testing.

The salary range provided is a general guideline. Actual pay will depend on several factors, including, but not limited to, education, experience, training, and other applicable qualifications. Calspan is committed to pay transparency in compliance with applicable state and local laws.

All candidates must be eligible to work in the United States.

Salary Range (min)

USD $24.00 / Hr.

Salary Range (max)

USD $32.00 / Yr.

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Job LocationsUS-NY-Buffalo

Job ID 2025-2515

Category Finance