Administrative Specialist 1 / Trainee 1 / 2 - Albany (NY HELPS)

Administrative Specialist 1

As part of the Worker Protection Admin Unit, the Administrative Specialist 1 will assist in providing administrative support and technical assistance for Worker Protection in coordinating various administrative functions such as human resources management, and staff development on a statewide basis. Specific activities performed are :

• Research law, procedures, directives, and policy to effectively implement or incorporate changes to Worker Protection programs.
• Respond to questions and provide assistance to internal and external customers in a professional manner.
• Assist in reviewing, routing, preparing, organizing, and tracking correspondence.
• Assist in developing new tracking processes to ensure documents are updated frequently.
• Assist in entering service requests and tickets to ITS.
• Provide technical assistance in the processing and distribution of information, documents, and reports to both internal and external customers of Worker Protection Divisions.
• Act as a liaison between Department of Labor's Personnel Office and Worker Protection, as well as a liaison to other programs, agencies, or organizations with which the Department of Labor is involved.
• Review all Division staff performance evaluations to ensure necessary paperwork is included and that they are completed in a timely manner.
• Assist in the support of training needs for staff, prepare management reports to identify staff compliance with mandatory trainings. Identifies staff who may benefit from additional training and make recommendations to management. Apprises staff of training opportunities.
• Assist in the development of administrative procedure and training documentation for the future.
• Assist in working in coordination with the Administrative Finance Bureau on Worker Protection spending and staffing levels. Provide accurate and timely reports and submits budgeting requests.
• Assist in creating reports needed for the Worker Protection Divisions.
• Assist with change management follow ups and with training events and conferences.
• After successfully completing probation, telecommuting may be permitted with management approval.

Preferred Qualifications :

This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.

Administrative Specialist Trainee 1 A bachelor's or higher degree.

Administrative Specialist Trainee 2 A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist 1 A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Competitive Minimum Qualifications :

A review of your state history is needed, if you meet any of the below Permanent Competitive qualifications. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information via email, a representative from our office will contact you via phone.

Reassignment :

Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b / c service in a / an Administrative Specialist 1 if you have less than one year, you must be reachable on the current Administrative Specialist 1 eligible list for this location, if one exists.

55 B / C Qualifications :

This position is designated 55b / c and is subject to verification of applicant eligibility. Please provide a copy of your 55b / c letter when applying. You must meet the open competitive qualifications from the most recent examination announcement.

Subsequent 55 B / C Qualifications :

A subsequent 55b / c appointment may be considered if you have one year of permanent or contingent-permanent service in a qualifying title and have a current Civil Service 55b / c approval letter.

70.1 Transfer Qualifications :

One year of permanent or contingent-permanent as a Grade 11 or higher determined to be similar by Civil Service.

52.6 Transfer Qualifications :

Current New York State employee with one year or more permanent, contingent-permanent or 55b / c service in a position allocated to a Grade 11 or higher and deemed Administrative by the Department of Civil Service may be eligible for transfer under section 52.6 of the Civil Service Law.

70.4 Transfer Qualifications :

Current New York State employee with one year or more of permanent, contingent-permanent or 55b / c service in a position allocated to a Grade 11 or higher and deemed Administrative and who has passed the PCO or PATT exam and has a bachelor's degree may be eligible for appointment.

Note : For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https : / / careermobilityoffice.cs.ny.gov / cmo / gotit / .

Note : It is essential that you describe your qualifying education and / or experience as completely as possible on your application; your application should describe in detail the kind of service and information you provide to the general public. Omissions or vagueness may not be interpreted in your favor. Additionally, in accordance with Civil Service Law, provisional service immediately prior to a permanent appointment to this title is now credited towards the completion of probation upon permanent appointment.

Candidates with no previous state service will begin at the starting rate of the salary range listed above.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC) : 518-457-4272, BSCHR@ogs.ny.gov.

After successfully completing probation, telecommuting may be permitted with management approval.

We offer a comprehensive benefits package, including :

Our mission is to provide outstanding services to our customersthe workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York's businesses. We empower and protect New York's workers. To learn more about our mission and the exciting work of the DOL, please visit : https : / / dol.ny.gov / about-us.

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

Some positions may require additional credentials or a background check to verify your identity.