Office Administrator

Job Description

Duration : 1 Year

Location : Addison, TX

Pay : $22 / hour

Job Summary

An Office Administrator is responsible for managing the day-to-day operations of an office, including tasks like scheduling meetings, coordinating events, managing office supplies, answering phone calls, welcoming visitors, maintaining filing systems, and ensuring smooth office workflows by implementing and communicating company policies.

Essentially, this role acts as the central front-of-office point of contact for administrative tasks within the organization.

Primary Responsibilities

• Greet guests and employees daily at front desk
• Maintain front desk policies and procedures manual
• Track and report front door entry and exit activity, including missing badge requests
• Maintain vendor relationships and ensure contractual obligations and service level expectations are met
• Manage facility access and security; coordinate catering arrangements for meetings and events
• Monitor, order, and stock office supplies for key areas, conference rooms, printers, kitchen, and break areas
• Track and organize expense reporting pertaining to role
• Facilitate inbound and outbound mail distribution
• Communicate daily with maintenance staff for building management and facility maintenance
• Participate in training events and potentially travel for company events / initiatives where applicable

Primary Skills & Requirements

Bilingual Preferred : Fluency in both English and Spanish

Education : High School Diploma Required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.