Project Specialist II - Security Contracts

PRIMARY RESPONSIBILITIES

• Assists management in the maintenance and review of contract specifications, invoicing, renewals, and other administrative monitoring of existing contracts.

o          Maintains all administrative support functions in managing service and contractor contracts, including maintaining all related documentation and files and prepares related reports.

o          Performs audits of contractor financial documents and prepares analysis for management review.

o          Communicates regularly with Security vendors to rectify any discrepancies while Auditing Invoice financial documents.

o          Works with the Procurement department to review and confirm compliance of all contract specifications.

o          Reviews invoices and submits to management for approval.

o          Assists in the coordination of documentation and processing of invoice payments in Authority business systems and other tracking systems.

o          Processes all check requests, including emergency requests, to ensure timely and efficient payments by the Authority.

o          Liaises with contractors to ensure adherence to Authority payment processes and Compliance requirements.

o          Prepares, organizes, and maintains records for security contracts area, including ShareDrive folders.

o          Assists in maintaining and preparing various reports and presentations.

o          Prints and distributes various reports and communications.

o          Prepares and processes documents relating to department personnel.

o          Directs phone calls and incoming correspondence to appropriate areas.

o          Screens inquiries, answers questions, and provides information as appropriate.

Maintains database of information released from the Security Department to various internal and external entities.

Prepares communications between Security and various departments and third parties on compliance and record keeping.

MANAGEMENT RESPONSIBILITIES

Reporting to this position may include the following jobs :

Job Title

CHALLENGES

EDUCATION / EXPERIENCE REQUIREMENTS

PHYSICAL REQUIREMENTS

KNOWLEDGE, SKILLS, AND ABILITIES

WORKING CONDITIONS

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

Employees and / or union members will be given priority consideration in the hiring process, per the applicable labor contracts.

Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.

Applicants, if hired,must comply with CTA's residency ordinance.

CTA IS AN EQUAL OPPORTUNITY EMPLOYER

No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve.

CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result.

If you require an accommodation in the application or hiring process, please contact

arc@transitchicago.com

prior to the submission of your application or upon notification of your actual test date.

CTA will work with you to determine if an accommodation can be provided.

During the hiring process, CTA's Human Resources department will contact candidates with next steps .

Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.

Please click link below to review the benefits offered at the CTA.

https : / / www.transitchicago.com / hrbenefits /