Contracts Administrator

Job Description

Job Description

We are looking for a detail-oriented Contracts Administrator to join our team in Orange, California. In this position, you will play a key role in ensuring contract management, labor compliance reporting, and administrative support are handled efficiently and accurately. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys working collaboratively to meet deadlines.

Responsibilities :

• Manage contract administration tasks, including reviewing contracts for adherence to bids and ensuring proper documentation.
• Oversee labor compliance reporting by analyzing contract requirements and coordinating necessary documentation, such as union forms and cancelled checks.
• Facilitate job setup processes, including organizing insurance paperwork and preparing work orders for field staff.
• Maintain timely and accurate submission of certified payroll documents to customers.
• Collaborate with team members, customers, and government agencies to address compliance-related matters and resolve issues.
• Ensure the organization and accuracy of administrative records related to construction projects.
• Support audit preparation and reporting to ensure alignment with regulatory requirements.
• Utilize software tools such as Excel, Word, and Adobe Acrobat for efficient document management.
• Coordinate bid management processes to ensure contracts align with company goals.
• Assist in general clerical duties to support the overall operations of the office.
• Strong organizational skills with a keen attention to detail and the ability to meet deadlines.
• Proficiency in Microsoft Excel, Word, and experience with Adobe Acrobat.
• Excellent written and verbal communication skills in English, with the ability to effectively interact with clients, team members, and government agencies.
• Familiarity with labor compliance reporting processes and contract administration.
• Ability to work independently and collaboratively in a team-oriented environment.
• Knowledge of construction projects and administrative office practices is highly preferred.
• Experience in bid management and contract compliance is an advantage.
• Quick learner with the ability to adapt to new processes and systems.