Fiscal / Administrative Assistant

Fiscal / Administrative Assistant

Hybrid

Location Hartford, CT

Salary $65,979 - $83,953 / year (New state employees start at the minimum.)

Job Type Open to the Public

Close Date 12 / 5 / 2025 11 : 59 : 00 PM

The Role

The Fiscal / Administrative Assistant will be responsible for coordinating loan agreements, payment disbursements, cash management, and compiling and producing financial and program data for required reports and audits in addition to performing other related duties as assigned to ensure the effective fiscal administration and compliance of the Drinking Water State Revolving Fund (DWSRF) program.

Purpose Of Job Class (Nature Of Work)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

Examples Of Duties

Performs paraprofessional level work in fiscal and administrative activities;

Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;

Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;

Prepares simple financial statements and assists in preparation of complex financial statements;

Calculates rates involving complex arithmetical formulas;

Gathers and consolidates payroll and expenditure data for budget preparation;

Ensures that expenditures plus encumbrances are within appropriation limits;

Reviews routine expenditures for compliance with itemized budgets;

Utilizes EDP systems for financial records and reports;

Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;

Independently prepares renewal or new contracts based on awards;

Ensures that routine payments are in compliance with contract provisions;

Performs related duties as required.

Knowledge, Skill And Ability

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices;

Basic procedures of budget preparation and control;

Payroll procedures, purchasing procedures and contract preparation;

Skills interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations;

Ability to audit financial documents; understand and apply statutes and regulations; utilize EDP systems for financial management.

Minimum Qualifications - General Experience

Four (4) years of experience in complex clerical work in one or more fiscal / administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

Note : Complex clerical work is defined as generally routine fiscal / administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal / administrative functions are attached.

Minimum Qualifications - Substitutions Allowed

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1 / 2) year of experience to a maximum of two (2) years.

One (1) year as a Pre-Professional Trainee in fiscal / administrative work may be substituted for the General Experience.

Preferred Qualifications

Experience with accounts payable or purchasing operations

Experience presenting financial reports to organization leadership

Experience with PeopleSoft Core-CT or similar financial reporting system

Experience with Microsoft Office Excel

Experience with financial audit principles and practices

Experience with accounting and budgeting principles and practices

Experience interpreting state and federal regulations

Special Requirements

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity / affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and / or responsibility.