Administrative Assistant

Job Summary

We are seeking a highly organized and proactive Remote Administrative Assistant to provide administrative support to our team. In this role, you will handle scheduling, communication, documentation, and day-to-day administrative tasks to ensure smooth operations across the organization. The ideal candidate is detail-oriented, tech-savvy, and comfortable working independently in a remote environment.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate virtual appointments.

Prepare and organize documents, reports, and presentations.

Handle email correspondence, respond to inquiries, and route messages as needed.

Maintain digital filing systems and ensure documents are properly stored and updated.

Assist with data entry, database updates, and record-keeping tasks.

Support onboarding workflows by preparing documents or scheduling calls.

Conduct basic research and compile information for projects or reports.

Coordinate internal communications using email, chat platforms, and virtual meetings.

Track deadlines, follow up on pending tasks, and ensure timely completion of assignments.

Provide general administrative support to management and team members.

Required Qualifications

High school diploma or equivalent; Associate degree or higher is a plus.

Proven experience as an Administrative Assistant, Virtual Assistant, or remote support role.

Strong computer skills, including proficiency in MS Office, Google Workspace, and online collaboration tools (Zoom, Slack, Teams, etc.).

Excellent verbal and written communication skills.

Strong organizational and time-management abilities.

Ability to maintain confidentiality and handle sensitive information.

Self-motivated, reliable, and capable of working with minimal supervision.

Strong attention to detail and problem-solving skills.