Office Assistant - Parks & Recreation (part-time)

Parks And Recreation Clerk

This is a part-time regular position, limited to 29 hours per week between Monday Sunday, with primary work between the hours of 8 : 00 AM to 1 : 00 PM. Flexibility is required, as occasional shifts from 12 : 00 PM to 5 : 00 PM are necessary based on operational and program needs.

Hiring Range : $21.3024 / hour - $27.1605 / hour (dependent upon experience) Salary Range : $21.3024 / hour - $33.0187 / hour

Position Summary

Performs responsible, skilled clerical work involving a variety of office assistance tasks related to the daily operation of the department and within the assigned facility. Work is performed under the general supervision of the Cultural Program Manager.

Essential Functions

• Ensures a welcoming and professional environment , promoting positive public relations on behalf of the Parks and Recreation Department.
• Provides front-line customer service by greeting customers, answering phones, responding to inquiries, and directing the public to appropriate staff or resources.
• Performs clerical and administrative support duties , including but not limited to, data entry, filing, scanning, copying, and distributing mail and correspondence.
• Prepares and maintains departmental documents and reports , including attendance logs, inventory records, and financial summaries.
• Assists with program registration and facility reservations , processing payments, maintaining records, and issuing receipts.
• Assists in the coordination of special events and programs , providing logistical and clerical support before, during, and after events.
• Assists with monitoring inventory levels of office supplies.
• Assists with collecting and compiling data for reports, surveys, and departmental performance metrics.
• Supports staff and division managers by assisting with administrative tasks, communication, and record management.
• Performs related tasks as

Knowledge, Skills, and Abilities

Physical Requirements

Working Environment

This position is primarily based in an office environment. Employees will work in a setting that includes standard office equipment such as computers, telephones, printers, and other office technology. The workspace is typically climate-controlled, but employees may encounter fluctuations in temperature depending on building conditions. Employees are expected to maintain a clean, organized, and safe work area, adhering to health and safety guidelines, including but not limited to ergonomics, emergency procedures, and general workplace conduct, to prevent accidents or injuries. While most tasks involve sedentary work, there may be occasional requirements for standing, walking, or lifting light materials. This position is subject to all State and Federal OSHA regulations, including but not limited to the following : bloodborne pathogens, hazard communication / GHS, personal protective equipment, slips, trips, falls, etc.

Education and Experience Requirements

Any combination of education and experience equivalent to graduation from high school and some office assistance experience, to include customer service responsibilities.

Conditions of Employment

The Town of Matthews requires background checks to be conducted on the final candidate(s) applying for any position with the Town of Matthews. For this position, final candidates must pass a background process to include but not limited to work history verification, professional / personal reference checks, pre-employment drug screening, criminal background checks, driving record checks, etc. During the selection process, candidates may be asked to take a skills test and / or participate in other assessments.

Supplemental Information

All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities.

The Town is an Equal Opportunity Employer. The Town of Matthews provides equal employment opportunities to all employees and job applicants and prohibits discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws in all terms and conditions of employment.

The Town of Matthews is an at-will employer.