Executive Assistant

Executive Assistant

Are you looking for an Executive Assistant role in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that's focused on ensuring we are hearing all voices? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first exemplified by our missions : "We Protect Those Who Protect Us" and "We Innovate For Those Who Move The WorldTM." Sound like a team you want to be a part of? Come build your career with us.

We're seeking a strategic and highly organized Executive Assistant to provide critical support to the Vice President and General Manager (VPGM) of Countermeasure & Electronic Attack Solutions (CEMA). This role goes beyond calendar management you'll serve as trusted partner, helping the executive anticipate needs, manage priorities, and maximize impact across the organization. You'll operate at the intersection of strategy, communication and execution enabling the VPGM to focus on what matters most while ensuring the details are flawlessly handled.

Responsibilities include :

• Provides seamless administrative and strategic support to the VPGM and the CEMA leadership team, including managing complex calendars, expenses, logistics, and shifting priorities with precision and discretion.
• Prioritizes and triages daily requests, communications and commitments to align with business priorities.
• Supports project tracking, follow-ups, and action item completion across multiple workstreams.
• Handles confidential information with absolute professionalism and judgement.
• Acts as a thought partner and sounding board, anticipating needs and identifying opportunities for efficiency.
• Serves as an extension of the executive's leadership presence by representing them with poise and clarity.
• Proactively identifies operational gaps, recommend improvements, and streamline workflows.
• Develops professional presentations based on draft material.
• Builds a strong relationship across the team to foster collaborations and alignment.
• Coordinates and assists with logistics such as catering and room set up for leadership meetings, offsites and key events that enhance team connection and alignment.
• Supports onboarding of new team members including user accounts, asset assignment, office set-up and ordering of supplies, ensuring a strong first impression and seamless integration.
• Desire and ability to learn, leverage and set up applications that promote collaboration among leadership team such as Microsoft Teams, SharePoint, OneNote and other applications in support of creating a more efficient, connected team.
• Upholds and amplifies organizational values and all voices culture through daily interactions and communications.
• Composes, signs and releases routine but somewhat complex correspondence.
• Monitors and replenishes supply inventories necessary for upkeep of office area such as coffee supplies, Xerox supplies, etc.

Required Education, Experience, & Skills :

Pay Information

Full-Time Salary Range : $62210 - $99535

Employee Benefits : At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered : health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and / or job specifics.

About BAE Systems Electronic Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a teammaking a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact for our customers and the communities we serve.