Office Coordinator

We are looking for a new addition to our international Office Management team to be based in our studio in Southfield Michigan. The successful candidate will be responsible for managing our 3rd US studio with the basic responsibilities and expectations as follows :

• Maintain office services by organizing office operations and internal client service;
• Design maintain and implement policies and procedures for document workflow office physical security and visitor handling;
• Maintain good working conditions and office efficiency by planning and implementing office systems layouts equipment at the same time looking for cost-efficiency;
• Maintain the condition of the office and arrange necessary technical repairs via ticketing system;
• Assisting to Office Manager with Preparation of Office Management department budget for the Michigan office. Allocate and control financial resources within its own area consistent with goals priorities and budget. Analyses variances; initiating corrective actions if needed;
• Develop and maintain a system of OM KPIs;
• Keep office equipment inventory list and mark all inventory items with inventory numbers;
• Organize corporate events team buildings;
• Maintain general office tidiness and supervision of cleaners performance;
• Greet assist and / or direct the public to the appropriate host employee;
• Dealing with incoming / outgoing correspondence in line with the policy sign for deliveries and direct them to the appropriate staff member receive / register and send emails and cargos from / to company parties or partners;
• Assist with business trip arrangements;
• Assist in the planning and preparation of meetings conferences and conference telephone calls ensure availability of office supplies in meeting rooms;

Qualifications :

Additional Information :

Remote Work : No

Employment Type : Full-time

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Experience : years

Vacancy : 1