Event Manager - Large Conference

THE LOCATION

Houston, Texas

THE ORGANIZATION

Solutions. People. Energy. These three words define how we work together to create impact. Our members gain access to premier programs, content, and events designed to accelerate professional growth and career development, while fostering a strong network and sense of community. SPE employees are proud to contribute to a community that’s making a difference globally!

From our beginning in the early ’s, SPE has grown to nearly , members in countries. SPE is a (c) not-for-profit organization with operations around the world. SPE maintains offices in Calgary, Dallas, Dubai, Houston, and Kuala Lumpur.

THE TEAM

The Offshore Technology Conference (OTC) team partners with oil and gas industry leaders to develop the organization’s flagship event. Our team works in a collaborative environment where strong communication and teamwork are essential to our success. OTC staff represent a wide range of stakeholders and reputable organizations with long-standing relationships. A passion for our industry and fostering forward thinking with our team is imperative to our success.

THE OPPORTUNITY

Does working with a mission-based global organization and contributing to one of the largest tradeshow conferences in the world sound rewarding? As an OTC Event Manager, you will play a key role in planning and executing multiple aspects of OTC operations in collaboration with the OTC team. Reporting to the Senior Manager, this position is responsible for managing assigned projects, ensuring operational excellence, and delivering a seamless event experience.

You bring at least 5 - 7 years of related experience, ideally working with large meetings and conventions with an average attendance exceeding 10,. You are a strong communicator with the ability to provide detailed verbal and written exchange with members, outside vendors, and internal department staff. You balance multiple priorities, meet tight deadlines, and take ownership of specific operational projects from start to finish, and ensure all activities remain within the approved financial scope.

At SPE, you can expect to enjoy a good work/life balance with the ability to work in the office on occasion while being able to work remotely for the balance. You will also have the flexibility to choose a schedule that allows you to have long weekends with every other Friday off. With your qualifications, you may be on the path to an exciting new career serving the oil and gas industry professionals.

THE IMPACT YOU WILL MAKE IN THIS ROLE

• Manage, coordinate, or serve as a staff liaison for a multitude of activities:VIP tours and visits with OTC Board membersInvitation list to the OTC Executive Lounge during show daysOTC Board of Directors Distinguished Achievement Awards OTC Brasil Distinguished Achievement Emerging Leaders awards program to include developing the timeline, reviewing applications and coordinating the selection process with the selection committeeThe Young Professionals Event which takes place during OTCThe annual January OTC Board of Directors meeting by working with OTC’s housing vendor to source hotels, develop a schedule of events and source board activities, make off-site dinner reservations and serve as the hotel contactThe International Trade Administration at the U.S. Department of Commerce to oversee the Trade Event Partnership Program and their participation at OTCAll logistics for the OTC Closing Reception – solicit raffle items, write event script, coordinate catering needs
• Responsible for implementation of the following aspects of the Offshore Technology Conference, including, but not limited to:CateringStaging GuideSignage
• Oversee the OTC internship program, including coordinating the OTC team’s participation in the annual career fair, managing staff interviews and coordinating the day-to-day oversight of the intern, which is a temporary, part-time position from mid-February to mid-May
• Make sound business decisions for assigned projects to ensure expense control, and develop post-event reports outlining budget reconciliation
• Coordinate with internal SPE organizations in support of OTC planning and operations as required such as registration requirements and logistics
• Provide input to marketing in the production of program materials for meetings, and proactively review the OTC website for marketing update purpose
• Oversee the ordering and distribution of all promotional and sponsorship products used at OTC
• Review, monitor, and provide feedback on OTC operations reports
• Maintain good member and venue relationships to include follow up thank you letters as appropriate

YOUR SKILLS AND EXPERTISE

• Bachelor’s Degree and minimum 5-7years related experience; or equivalent combination of education and experience
• Large conference event management experience is essential
• Experience interacting with volunteer members in a professional setting is essential
• Budget accountability as well as strong facilitation skills and previous work with committees are required
• Knowledge of the oil and gas industry is an advantage
• Ability to travel a minimum of 5%; may include international travel
• Self-motivated, detail-oriented and be able to work independently with little supervision
• Proven ability to work in a team atmosphere with high levels of communication, both written and verbal
• Adaptability and flexibility of assigned tasks is essential

ADDITIONAL ATTRIBUTES FOR SUCCESS IN THIS ROLE

• Ability to stand for extend periods of time and walk 4-5 miles a day for at least 10 days in a row during the OTC conference
• Ability to work extended hours for 10 days straight which may vary depending on the requirements of the event
• Other qualifications and competencies that are important to the success of SPE employees at this level include:
• Building Collaborative Relationships
• Customer/Member Relations
• Developing Others
• Fiscal Management
• Fostering Teamwork
• Initiative
• Managing Performance
• Problem Solving
• Project Management
• Results Orientation
• Written and Oral Communications

BENEFITS AND PERKS

The following benefits apply to U.S. employees and similar benefits may apply to global offices.

• Long Weekends - if you enjoy long weekends, you will really appreciate our 9/80 schedule which allows for every other Friday off!
• k Matching Funds - generous retirement program with % matching funds for U.S. employees
• Medical Benefits Starting Day 1 - all the great medical benefits that you would expect from a top employer with multiple available plans to fit your needs – medical, dental, vision (starting from your first day of employment – no waiting period)
• Disability & Life Insurance - company paid employee disability and life insurance with the option to add spouse and children
• Personal Time Off (PTO) - available as soon as you accrue your time off, up to four weeks annually which increases after five years
• Holiday Pay (8 days) - including day after Thanksgiving and Christmas Eve
• Hybrid Work Model - your role may allow you to work remotely several days a week or more with periodic commute to a local office
• Tuition Reimbursement Program - you may qualify for 80% reimbursement on approved courses/degrees
• Employee Well Being Program - at no cost to employee - includes emotional support, work-life solutions, referrals for childcare, home repairs, legal guidance, financial resources and online support for expert advice
• Other Great Benefits - pet insurance, gym membership, exclusive discounts on brands and experiences you know and love.