Executive Assistant

Job Title : Executive Assistant

Location : Houston, TX, Oklahoma City, OK, Rio Grande Valley, TX, Las Vegas, NV

• 7- 10 years of experience as an Executive Assistant supporting senior and C-level executives
• MUST have a previous background in industries such as power generation, energy, or engineering
• Strong proficiency in Microsoft Office Suite, Google Workspace, Google Cloud, MySQL, CRM platforms, and SharePoint
• You will be the primary point of contact with the Executive Team
• Liaison between Sales, Operations, Legal, and Accounting teams
• Review customer service agreements, amendments, legal documents to ensure compliance and proper processing through the document lifecycle.
• You will be the contract representative for customer and internal audits
• Oversee contract documentation and data migration following acquisitions
• Expertise in calendar management, travel coordination (domestic & international), and expense reconciliation (including foreign currencies)
• Experience with meeting coordination, minute-taking, and event planning
• Familiarity with onboarding processes, payroll, accounts payable / receivable, and inventory management
• Exceptional written and verbal communication skills
• Demonstrated ability to maintain confidentiality and exercise discretion
• Strong leadership, organizational, and multitasking abilities
• Comfortable working in both corporate and field environments