Senior Executive Assistant

OverviewThe Senior Executive Assistant provides high-level administrative support to the Executive Vice President and CIO of the Information Services Department in a dynamic, fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to manage complex and confidential tasks independently with minimal guidance.Executive Support

• Manage heavy calendar scheduling, coordinate meetings across multiple time zones, and handle all aspects of travel planning and logistics.Communication & Coordination

Serve as a liaison between the Executive Vice President and internal / external stakeholders, ensuring timely and professional communication.Document Preparation

Draft, edit, and prepare correspondence, reports, presentations, and other materials with a high degree of accuracy and professionalism.Operational Support

Submit and track expenses, process timecards, and manage office supplies and resources.Project & Program Involvement

Support strategic initiatives and special projects, with opportunities to lead or coordinate program activities.Confidentiality & Discretion

Handle sensitive information with the utmost confidentiality and professionalism.Team Collaboration

Provide guidance to staff and collaborate effectively with cross-functional teams.There are two on-site locations this role will report to depending on the executive's schedule :

Children's National Hospital - 111 Michigan Ave., NW Washington, DC

Bachelor's Degree (Required)

Administrative and Secretarial : Schedule appointments and arrange meetings, conferences and travel; ensure the executive's knowledge of schedule 24 hours in advance; may create meeting agendas, sit in meetings and take minutes.

Serve as a liaison to other executives, assistants, internal and external customers.

Organize and prepare complex documents requiring the integration of multiple office technology and software applications.

Prioritize and manage / coordinate project(s), and follow through on issues in a timely manner.

Speak up when team members appear to exhibit unsafe behavior or performance.

Budgeting and Planning : Assist in the formulation of budget, business planning, and related planning functions; help track the overall budget for the executive by monitoring budget reports and reporting expenditures and allocation of funds and resources on a regular and timely basis; may process invoices, reimbursements and other payments.Organizational Commitment / Identification

Partner in the mission and upholds the core principles of the organization.

Anticipate and respond to customer needs; follows up until needs are met.Teamwork / Communication

Demonstrate collaborative and respectful behavior.

Contribute to a positive work environment.