Accounts Payable Technician

GENERAL PURPOSE OF THE JOB :

The Accounts Payable Technician is responsible for processing / coding vendor invoices for timely recording and payment. Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the payment of goods and services.

ESSENTIAL DUTIES & RESPONSIBILITIES :

• Processes accounts payable weekly (data entry, verification, reconciling, updating); supporting documentation, check copies, matches check with related remittance advice and prepares for authorized signer.
• Ensure all invoices are properly matched and approved prior to payment.
• Code all invoices to the proper Cost Center and GL account and enter in the accounting system.
• Reconcile all invoices entered for the month to the vendor's statement.
• Work closely with the maintenance department and their PO system to ensure all maintenance invoices are assigned PO's with proper coding, including received in the system prior to payment.
• Run monthly report in maintenance PO system that lists invoices outstanding at month end. Follow up with vendors and maintenance department on outstanding invoices regularly.
• Audit invoice pricing and totals (as compared to the purchase orders when applicable), account coding, tax rates, discounts, pricing of invoices against purchase orders. Reconcile invoices with receiving tickets or packing slips.
• Research and communicate with vendors and suppliers to resolve discrepancies and answer questions regarding invoice details and invoice payment status.
• Monitor vendor accounts for accuracy, correct errors.
• Track reoccurring invoices on accounts, request invoices missing.
• Update monthly checklists throughout closing schedule.
• Prepare and send intercompany billings / invoices.
• Monitor, reply to vendors' inquiries and print invoices from general AP email.
• Performs invoice / voucher filing after processing for payment weekly.
• Prepare weekly check run.
• Assist in monthly closings.
• Performs other duties as assigned.

EDUCATION AND / OR EXPERIENCE :

SKILLS AND QUALIFICATIONS :

The above statements are intended to describe the general nature and level of work being performed by employees in this position. This is not intended to be a specific list of all responsibilities.

WORK ENVIRONMENT :

PHYSICAL JOB DESCRIPTION :

APPLICANTS

Please send your resume to : resumes@churchbrothers.com

Church Brothers Farms is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.