Office Assistant 2 Stores / Mail (NY HELPS), Vacancy ID# 199129

Office Assistant 2 Stores / Mail Duties

The Office Assistant 2 Stores / Mail duties in Bureau of Administrative Support will include but are not limited to the following :

• Perform a variety of duties essential for the operation of the agency's mailroom.
• Coordinate logistics for office moves.
• Set-up conference room configurations as needed.
• Provide customer service and clerical support, greet visitors and allow mailroom access to authorized individuals.
• Sort, distribute, and deliver mail and packages.
• Communicate effectively with agency staff, vendors, shippers and other parties.
• Receive, unload, sort, and distribute supplies.
• Maintain the stockroom storage area and restock shelves as needed.
• Perform a physical inventory of the warehouse on a regularly scheduled basis, organize and clean the space, verify counts and update the inventory tracking system.
• Create, maintain, and update spreadsheets and other documents.
• Assess the need to order supplies based on inventory levels and enter purchase requests into the Statewide Financial System.
• Operate and perform basic maintenance on mail processing and office equipment.
• Routinely lift and / or carry heavy items, reach, bend, stand, and walk for long periods of time.
• Operate a motor vehicle to pick up and deliver mail, packages, furniture and other miscellaneous office supplies and equipment to agency locations statewide.

Minimum Qualifications

COMPETITIVE MINIMUM QUALIFICATIONS :

Permanent service in this title or one year of permanent competitive or 55-B / C service in a title SG-7 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at https : / / careermobilityoffice.cs.ny.gov / cmo / gotit / .

PREFERRED QUALIFICATIONS :

Additional Comments

The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and / or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov .

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.