Budget Planning and Management Specialist I (Financial Analyst)

Position Information

Position Information

Position Number

893210

Working Title

Budget Planning and Management Specialist I (Financial Analyst)

Job Title

Financial Analyst 1

Job Type

Full-Time

Department

Center for Energy Systems Research

Job Purpose

Provides administrative support for the Center for Energy Systems Research.

Tennessee Tech is an Equal Opportunity / Affirmative Action employer.

Essential Functions

CESR Financials

Manages and prepares center budgets, including state appropriations and other external and internal budgets. Review monitors and assures funds availability, accuracy and appropriateness of expenditures of CESR funds. Provides pre-award and post-award support to CESR faculty in collaboration with ERO. Manages all contractual and procurement workflows related to CESR. Response to audits and inquires regarding confidential and sensitive information. Plans manages and ensures the completion of CESR fiscal year closing (including accurate completion of Schedule 7).

Proposal Preparation (CESR faculty) :

Prepares, reviews, submits, and assists with the development of proposals to external funding agencies. Reviews proposal guidelines, prepares budgets, budget justifications, cost sharing documentation, and other needed budgetary forms per the University requirements and the sponsor's requirements. Obtains financial and budgetary salary rates, and travel rates. Ensures that the appropriate percentage and amount of Facilities and Administrative Costs are included in the proposal budgets. Assists with submission of proposals electronically (Streamlyne) for approvals and makes sure that the proposals are submitted by the proposal deadline.

Project Administration / Management (CESR faculty) :

Reviews awards / contracts from funding agencies. Revises budgets as required by the sponsor. Prepares and submits activations electronically for signatures. Calculates the percentage of effort that are to be included on the activations. Obtains the FOAPAL and the payroll and financial aid detail codes as needed for projects. Prepares subcontracts, agreements, Personnel Action Forms, Faculty Summer Pay, and accounting related cost share and release time as needed on the activated projects. Reconciles project accounts, prepares and submits for approvals budget revisions, tracks expenditures and ensures the expenditures are allowable under state and federal guidelines and sponsor guidelines. Prepares and submits requests for Project No Cost Extensions as needed. Prepares and submits closeout forms after project completion. Communicates with faculty, students, other university offices and external funding agencies as needed to analyze and interpret policies, guidelines, and procedures, meet deadlines, provide estimates and details of expenditures, and work as needed on problem solving issues. Coordinates and assists with research project related workshops. Reviews, corrects, and obtains signatures on Time and Effort Reports for personnel working on research projects.

Other duties :

Ensures graduate student assistantships including fees are posted accurately and timely. Coordinates purchases of equipment and supplies, including Procard activity. Tracks proposals and awards submitted through the CESR for reporting purposes on the annual report. Coordinates employment searches for the center. Reviews and prepares timesheets for center faculty summer pay. Assist R&D engineer with inventory as needed. Performs other responsibilities as assigned by the Director in accordance with the nature of the position.

Minimum Qualifications

A bachelor's degree from an accredited institution in a related field or an associate's degree (60 hours of college credit) with at least two years of related professional experience or a high school diploma with at least four years of related professional experience. Effective communication skills. Experience with basic software such as word processing, spreadsheets, and databases. Ability to read analytically and understanding / interpret terms and conditions. Ability to comprehend and apply TTU, State of Tennessee, and federal policies and contractual requirements, including industry and international universities and organizations, related to research. Knowledge of basic accounting principles. Ability to be self-directed and make independent judgments / decisions. Ability to establish and maintain effective working relationships with faculty, staff, and the public. Ability to multi-task.

Preferred Qualifications

Bachelor's degree in accounting or related business field with two or more years of accounting and / or contract / budget administration and / or government related work experience is preferred. Experience working with Banner or equivalent.

Work Hours

Typical hours are Monday-Friday, 8 : 00 a.m. - 4 : 30 p.m.

Compensation and Benefits

Salary

Commensurate with education and experience. Pay grade 9.

Benefits Information

Tennessee Tech offers a competitive benefits package. Benefits include the accumulation of two vacation days per month and one sick leave day per month, and thirteen (13) University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.

Posting Details

Posting Date

09 / 25 / 2025

Screening Date

10 / 09 / 2025

Open Until Filled

Yes

Special Instructions to Applicants

Applicants are required to electronically upload a cover letter, resume, copy of transcripts (official transcripts required upon hire), and complete contact information for three references. References will be contacted at a later date. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.