SCANNING / ADMINISTRATIVE ASSISTANT I

Job Description

Job Description

NOTE : This position will remain open until filled. Anticipated hiring range is $21 to $24 per hour.

SUMMARY DESCRIPTION

This position will be primarily scanning criminal justice and jail records to produce digital copies for retention by the Sheriff’s Office. This position is responsible for official, confidential document retention and requires attention to detail with the ability to perform repetitive tasks throughout the entirety of their shift. This position performs a variety of work in support of administrative, professional and technical staff activities; works in partnership with other employees, departments, external entities, and the public in delivering professional services. The position is scheduled for 40 hours / week during office hours of 8 : 00 a.m. to 4 : 00 p.m., Monday through Friday.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Scans and maintains a wide variety of records;
• Performs routine administrative duties in support of the Sheriff’s Office;
• Assists the public and provides general information at the front counter, by telephone and through email correspondence in response to relatively routine questions;
• Responds to inquiries from employees, citizens, and others and refers, when necessary, to appropriate persons and / or department;
• Composes routine correspondence based on standard formats and other material from copy, rough draft, or other sources;
• Sort and distribute incoming mail, process outgoing mail, and operate office machines as required.
• Maintains records, files, and other materials according to established methods and procedures; reviews files and retrieves information;
• Performs data entry on a computer; uses Microsoft Office for written correspondence.
• Performs related duties as requested or assigned.

EDUCATION, EXPERIENCE, AND QUALIFICATIONS

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed mostly in an office setting. The employee must occasionally lift and / or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Lifting : 1 lb. minimum / 40 lbs. maximum

Carrying : 1 lb. minimum / 40 lbs. maximum

Push / Pull : 1 lb. minimum / 40 lbs. maximum

Driving : Occasionally

Balancing : Frequently

Bending / Stooping : Frequently

Twisting : Frequently

Squat / Crouching : Frequently

Kneeling : Frequently

Crawling : Occasionally

Climbing Stairs : Frequently

Climbing Ladders : Occasionally

Reaching at Shoulder Level : Frequently

Reaching Below Shoulder Level : Frequently

Reaching Above Shoulder Level : Frequently

Standing / Walking : Frequently