Administrative Assistant - School of Medicine, Hematology and Medical Oncology

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

The Administrative Assistant will provide high-level, proactive administrative support to the Director of Survivorship Services and Co-Director of the Breast Medical Oncology Program. This role is critical in supporting clinical, academic, research, and programmatic activities within a fast-paced cancer center environment. The ideal candidate is organized, detail-oriented, and capable of handling sensitive information with the utmost confidentiality while managing competing priorities and complex schedules.

Administrative Assistants provide administrative support for one or more of the following : general management, a research environment or a specific program.

KEY RESPONSIBILITIES :

• Provides administrative support for one or more of the following : general management, a research environment or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and / or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design / generate associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and / or students.
• Performs related responsibilities as required.

ADDITIONAL JOB DUTIES :

MINIMUM QUALIFICATIONS :

Emory University is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities).

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