Senior Executive Assistant

Job post summary

Date posted : September 12, 2025

Pay : $115,000.00 - $140,000.00 per year

Job description : Job Summary

Our client, a leader in the exciting world of the music industry, is seeking a highly organized and proactive Executive and Personal Assistant to provide comprehensive administrative support to their two managing partners, encompassing both their professional and personal / family needs . The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail. This role requires a professional who can manage various tasks efficiently while maintaining confidentiality and professionalism in all interactions.

Notes and Responsibilities

• The position offers WFH Fridays, 11 holidays off per year, 4 paid weeks off plus sick days (paid office closing the 2 weeks from just before Christmas to just after New Year, plus 2 weeks paid vacation and sick days.)
• 100% paid benefits (for employee) : medical and health, dental, life, 401k with a company contribution of 3% regardless of employee contribution .
• Office is located near the highline in Manhattan.
• This role will support the two managing partners of this fun, but acutely focused, team.
• The right candidate is highly professional with an outgoing personality who is comfortable engaging with high profile, visiting clients from within the entertainment industry.
• Must have recent hands on experience with managing heavy and hectic schedules, contacts and correspondences, organize and arranging travel , organizing and filing (e-filing) of all receipts.
• This role ecompasses BOTH busines and personal scheduling, you will be responsible for keeping their lives on track!
• Additionally this role will manage the day to day functions of the office (team of 12) i.e. : upkeep and maintenance of the office / operations such as : keeping the conference area and lobby neat and presentable as there is always the possible arrival of unannounced talent and / or high level stakeholders.
• This position will assist (at a very basic level) of QuickBooks : inputting / record keeping of the office / business budgets, coordination with the accounting team.
• This requires that the right candidate is proficent with Excel and comfortable with QuickBooks.
• Administrative functions (ie : filing, correspondence, letters, taking notes during meeting to create business documents, monitoring and answering emails for the executives professionally applying perfect grammar and spelling.)
• The position is full time 5 days per week : 4 days in office and WFH on Fridays. They offer 11 holidays off per year, close the office the weeks from just before Christmas to just after the New Year, plus 2 weeks paid vacation and sick days.
• 100% paid benefits : medical and health, dental, life, 401k at 3% contribution from the company regardless of employee contribution.
• Salary target : $130,000 plus possible annual bonus, based upon performance.
• Our client is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. The management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Job Type : Full-time

Benefits :

Work Location : In person

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