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Purchasing Assistant

Purchasing Assistant

Us Electric LLCCranford, NJ, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Responsibilities : Invoice Processing :

  • Work very closely with the purchasing group..Open communication is a MUST.
  • Receive and review incoming invoices, ensuring they are complete, and accurate.
  • Match invoices with purchase orders and receiving documentation to verify the accuracy of billing and pricing information.
  • Code invoices to appropriate general ledger accounts and cost centers.
  • Enter invoice details, Scan invoices into Viewpoint Spectrum for processing and payment.

Vendor Management :

  • Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax details.
  • Communicate with vendors regarding invoice and payment-related inquiries, disputes, and adjustments.
  • Build and maintain positive relationships with vendors to ensure smooth payment processing and resolve any vendor-related issues. Reporting and Reconciliation :
  • Prepare regular accounts payable reports, including aging analysis.
  • Reconcile accounts payable transactions and statements to ensure accuracy and completeness.
  • Assist in month-end and year-end closing processes, in addition to annual audits, including journal entries and financial reporting.

    • Compliance and Process Improvement :

  • Ensure compliance with company policies, accounting standards, and relevant regulations.
  • Identify opportunities for process improvement and participate in the implementation of automation tools or streamlined procedures.
  • Contribute to the development and maintenance of accounts payable policies and procedures.

    • Benefits / Perks

    401k

    Medical / Dental Insurance

    PTO / Sick Days

    Competitive Compensation

    Career Advancement Opportunities

    iPad or laptop will be provided

  • ADP Life Mart Discount
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    Purchasing Assistant • Cranford, NJ, US

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