Personal Assistant to Chief Executive Officer

Overview

Are you an experienced and dedicated Personal Assistant who thrives in high-performance, fast-paced environments? We are seeking a seasoned professional to support an extremely busy executive with a dynamic international lifestyle. This role requires extensive travel throughout Italy, the USA, and other global destinations for up to 11 months of the year.

The successful candidate will be resourceful, proactive, and highly adaptable — someone who can anticipate needs, manage multiple priorities, and maintain discretion at all times. This is a hands-on role, ideal for someone who enjoys managing logistics, health and wellness routines, and day-to-day operations with precision and care.

Responsibilities

• Prepare and manage all meals according to specific nutrition plans, including weighing portions, batching, and preparing workout meals.
• Shop for groceries frequently (5+ times per week) to ensure fresh ingredients and updated meal plans.
• Manage daily supplements and nutritional schedules.
• Clean, maintain, and coordinate repairs or replacements for cycling and fitness equipment.
• Keep the kitchen organized and well-stocked at all times.
• Coordinate healthcare appointments, manage health records, and organize treatments such as physiotherapy or massage.
• Handle errands, personal shopping, and deliveries.
• Provide driving support for appointments, errands, and short trips.
• Oversee guest relations and hospitality, including greeting visitors, coordinating accommodations, and maintaining a welcoming environment.
• Collaborate with executive and logistics teams to maintain detailed schedules, manage bookings, and coordinate international travel.
• Oversee household management including vendors, maintenance, and property upkeep.
• Research and source new accommodations or property rentals when needed.
• Handle digital and administrative tasks such as travel reimbursements, online research, and project tracking.

Hours of Operation

Requirements / Preferred Qualifications

Requirements :

Preferred Qualifications :

Why should you apply?

Position Details

At Leap, we are an Equal Opportunity and Affirmative Action Employer. That means all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Leap will not tolerate any discrimination or harassment based on any of these characteristics. Leap encourages applicants of all ages.

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