Assistant, Travel

Job Title : Assistant, Travel

FLSA Status : Salaried Non Exempt

Posted Salary Range :

Commensurate with Experience

Employment Status : Full Time

Department : Travel Office

Job Summary :

The incumbent assists in the performance of travel activities in accordance with university policies and procedures. He / she ensures accurate, complete and timely processing of travel requests and travel expense reports.

Knowledge Skills and Abilities :

Knowledge or travel policies and regulations.

Working knowledge of the travel industry.

Excellent communication skills, verbal, written and interpersonal communication skills.

Excellent customer service skills.

Proficient computer skills.

Good negotiation skills.

Good active listening skills.

Excellent attention to detail.

Ability to work well with others at all levels of the university.

Ability to maintain and manage vendor relationships.

Ability to effectively manage multiple projects.

Essential Job Functions :

Arranges travel and accommodations for employees

Receives and responds to incoming travel requests on behalf of the organization

Receives and reviews expense reimbursement vouchers related to foreign travel

Verifies appropriate documentation in compliance with University policy

Ensures accuracy of vouchers in accounting for travel advances or prepaid expense

Prepares journal entries and / or deposits funds to clear expense report

Reviews and approves travel expenditures after initial processing of travel related documents Prepares correspondence to University travelers regarding travel-related issues for supervisory review and approval

Completes monthly reconciliation of travel clearing account; ensures clearing of open encumbrances

Monitors travel expense report due dates in accordance with University policies / procedures Performs follow-up procedures to ensure timely receipt

Initiates payroll withholding of past / due advances after proper notification

Issues corporate cards to employees

Processes payment for corporate cards issued to employee

Ensures payments are made in a timely manner

Qualifications :

Bachelor’s degree in Business Administration, Finance, or related field.

One (1) year related experience.

Licensing and Certifications :

N / A

Sedentary Work - Exerting 10 pounds :

Occasionally

Light Work - Exerting up to 20 pounds :

Occasionally

Travel : Occasionally

Extended Work Hours :

Occasionally

Posting Number : S1159

Number of Vacancies :

Location :

Lorman

Open Date : 09 / 02 / 2025

Open Until Filled : Yes

EEO Statement :

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination

Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary :

Excellent Benefits Package