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Executive Assistant and Process Coordinator

Executive Assistant and Process Coordinator

Solucient SecurityGrand Blanc, MI, USA
4 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Executive Assistant & Process Coordinator

Position Overview

We are seeking a highly organized and versatile Executive Assistant & Process Coordinator to provide direct support to the CEO, President and COO. This role blends high-level executive assistance with operational and people-focused responsibilities. The ideal candidate will excel at managing administrative priorities, coordinating communications, supporting company operations, and contributing to the design and implementation of organizational processes.

Key Responsibilities

Executive Support

  • Provide comprehensive administrative support to the CEO, President and COO .
  • Manage calendars, coordinate schedules, and organize meetings, including preparing agendas, materials, and minutes.
  • Draft, edit, and manage company communications, including presentations, reports, and correspondence.
  • Coordinate travel, logistics , and expense reporting as needed.

Operations & Facilities

  • Manage company fleet vehicles, including maintenance schedules, registrations, and usage records.
  • Facilitate company licensing, permitting, and compliance documentation.
  • Oversee facilities coordination, including vendor relations, office maintenance, and supply management.
  • Maintain accurate company records and organized filing systems.

    • People & HR Administration

  • Provide light HR administrative support, including onboarding and offboarding assistance , maintaining employee safety records, and coordinating training schedules.
  • Support internal communications to ensure alignment across departments.
  • Assist with employee engagement activities and company culture initiatives.

    • Process Coordination & Improvement

  • Collaborate with the COO, Process Manager and Department Heads on process design, documentation, and implementation to improve efficiency and effectiveness.
  • Maintain and update Standard Operating Procedures (SOPs) and company workflows.
  • Track and evaluate process outcomes, recommending adjustments as needed.
  • Support communication and training efforts during process rollouts.

    • Qualifications

  • Prior experience as an Executive Assistant, Operations Coordinator, or in a similar support role.
  • Strong organizational and time-management skills with the ability to juggle multiple priorities.
  • Excellent communication skills, both written and verbal, with experience in preparing professional presentations and reports.
  • Familiarity with HR administration, compliance, or facilities coordination preferred.
  • Proficiency with office productivity tools (MS Office, project management platforms, communication tools).
  • Demonstrated discretion, professionalism, and ability to handle sensitive information.
  • Proactive problem-solving and collaboration skills with a continuous improvement mindset.

    • Key Competencies

  • Operational Agility – Ability to balance executive priorities with organizational needs.
  • People-Focused – Builds positive relationships and supports team culture and HR initiatives.
  • Detail-Oriented – Ensures accuracy in documentation, scheduling, and records management.
  • Process-Oriented – Skilled at documenting, improving, and implementing workflows.
  • Professionalism & Discretion – Trusted partner to executive leadership with strong judgment.
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    Executive Coordinator • Grand Blanc, MI, USA