Executive Assistant

At PGE our work involves dreaming about planning for and realizing a smarter cleaner more enduring Oregon neighborhood. Its core to our DNA and we havent stopped since we started in 1888. We energize lives strengthen communities and drive advancements in energy that promote social economic and environmental progress. Were always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.

Executive Assistant

Job Function Summary

Administrative Support Provides a full range of administrative support to a corporate officer to enhance efficiency and support achievement of business goals.

Key Job Information

Executive Assistant 6653

Grade 5

Career Level : P1

Entry Professional Performs first-tier professional level assignments that require theoretical knowledge and application of principles and concepts. Typically requires a related college or university degree or the equivalent work experience. Note : Actual requirements vary by job. Solves recurring problems by applying advanced knowledge. Operates independently but also receives ongoing guidance and direction from others.

Key Responsibilities

General Administrative Support Provides administrative support and confidential assistance to a corporate officer (officer); receives visitors callers and incoming mail; determines priority and personally handles incoming matter or refers to officer or appropriate staff; uses software applications to prepare emails correspondence reports presentations agendas meeting minutes etc. Researches files compiles and consolidates data and prepares special and periodic reports or inputs to special projects. Communicates directives and information from the officer to managers and staff; reviews and manages incoming mail documents submitted for approval / action and other action items and refers to staff for action tracks and follows up to ensure completion.

General Office Administration Participates in the development and implementation of administrative standards policies and practices for the organization; ensures that standards policies and practices are followed within the officers organization. Handles all administrative tasks or issues that arise not requiring the attention of the officer or other staff; ensures efficiency and organization of office operations. Communicates directly and on behalf of the officer with other officers managers staff and others on matters related to the executives priorities and views; maintains awareness of issues occurring in the environment and makes officer aware of those needing attention. Provides guidance on administrative requirements standards and expectations to administrative support staff within the officers domain; may provide mentoring performance guidance or corrective action input to direct manager.

Activity / Event Scheduling and Management Schedules meetings and appointments for officer; monitors schedule to keep officer informed of upcoming commitments and responsibilities; researches and coordinates with staff or personally provides background materials to prepare the officer for meetings and events. Coordinates schedules and confirms travel arrangements (flights hotels transportation); creates itinerary; identifies or provides proper travel documents; makes changes as needed or requested. Plans and executes all logistics for officers special events meetings and off-sites including reporting and troubleshooting problems with facilities office equipment or furniture; selects reserves and sets up venue and arranges catering; compiles and assembles participant packets and materials.

Budget Support Collects and consolidates data to prepare officers operating budget; monitors and analyzes expenditures and informs officer of variances and the reason for them; recommends adjustments in response to changing priorities and conditions.

Personnel Support Tracks headcount and personnel actions; initiates position requisitions on behalf of officer; maintains records on employee cross-training performance and recognition; maintains updated organization charts; collects and maintains scorecard data; supports hiring and onboarding processes.

Purchasing Support Purchases a variety of office supplies services and equipment using procurement cards and informal acquisition procedures; reconciles purchase card statements.

Transactional Support Reviews verifies and processes administrative transactions such as requisitions change orders travel authorizations etc. using administrative software applications; provides expertise to other team members regarding functional user interface procedures and processes for administrative software applications.

Education / Experience / Certifications

Education Associates degree in secretarial science business administration or other related field preferred or equivalent experience. Experience Preferred : eight or more years in progressive administrative support and secretarial positions or a related field.

Competencies (Knowledge Skills Abilities)

Functional Competencies

Intermediate knowledge of PGE policies procedures philosophies and goals

Intermediate knowledge of the companys operations planning and budgeting procedures

Advanced knowledge of the structure and content of the English language including the meaning and spelling of words rules of composition and grammar

Advanced knowledge of clerical / administrative procedures requirements and technique involved in carrying out the work of an organization

Advanced skills in applying procedures and practices within the framework of established guidelines

Advanced knowledge of the organization functions key personnel and sources of information of the office served

Advanced computer skills using Microsoft Office (Word Excel PowerPoint SharePoint) and eRecords and entering and processing data

Working skills using office equipment including copiers printers and phones

General Competencies

Intermediate business process interrelationships skills

Advanced diplomacy skills

Advanced influence skills

Intermediate negotiation skills

Advanced organization and prioritization skills

Advanced problem-solving skills

Advanced written and oral communication skills

Physical and Cognitive Demands

Cognitive Level

Intermediate : Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.

Cognitive

Ability to adhere to set response times deadlines and time-sensitive tasks

Ability to follow accuracy standards

Ability to follow through on decision-making tasks

Ability to interact effectively and collaboratively within a team environment

Ability to communicate and problem solve when under stress

Ability to respond and adapt to frequent change

Ability to accept and demonstrate self-awareness when provided constructive feedback

Ability to discern feedback and acknowledge ownership of areas of improvement

Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks

Ability to successfully collaborate with peers managers and others within the organization

Demonstrates sound memory

Ability to process new information to be applied consistently to work tasks

Schedule / Attendance

Ability to adhere to pre-established schedule including start / stop time and break / lunch schedule

Ability to work long hours

Ability to work a variable schedule

Ability to report to work and perform work during periods of severe inclement weather

Ability to consistently meet attendance standards for regular reliable predictable full-time attendance

Ability to work shift schedule

Ability to work on-call schedule

Physical Capabilities

• Driving / travel / commute : Daily within service territory - Frequently (at least once a week or more)
• Computer use (use computer regularly for entire work shift)
• Lifting / pushing / pulling : Up to 50lbs.
• Carrying : Up to 50lbs.

Environment- Indoor / Outdoor

Compensation Range :

$71325.00 - $118875.00

Actual total compensation including a performance based incentive bonus is commensurate with experience skills qualifications education training and internal equity. While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range the decision will be made on a case-by-case basis.

PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company and at the same time support your well-being and professional development both now and into the future. To find out more click here .

Join us today and power your potential!

Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.

PGE is an equal opportunity employer and is committed to fostering a workplace where employees feel connected valued and empowered to thrive. PGE will not discriminate against any employee or applicant for employment based on race color national origin gender gender identity sexual orientation age religion disability protected veteran status or other characteristics protected by law.

PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation or would like to request one please notify the Recruiter associated with the job posting. You may also make this request by contacting or by calling . The Recruiter will provide information and next steps for the accommodation process.

To be considered for this position please complete the following employment application by the posting close date. Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed job is open until filled.

November 13 2025

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 71325 - 118875