Project Coordinator

Job Summary

The Project Coordinator II (PC II) provides essential project coordination support under general supervision, assisting with the planning, organization, and execution of project tasks. This role supports project teams by managing documentation, tracking project progress, and facilitating communication among stakeholders. The PC II is expected to handle routine project coordination duties with increasing independence and accuracy, contributing to the successful delivery of projects.

Key Responsibilities

• Assist in the preparation and submission of project documents such as Requests for Qualifications (RFQs), Requests for Proposals (RFPs), contracts, and scopes of work.
• Maintain and update project tracking systems, databases, and filing systems to ensure accurate and current project information.
• Coordinate project schedules, meetings, and communications between internal teams, clients, and subcontractors.
• Support financial tracking by assisting with budget monitoring, billing schedules, and timesheet collection.
• Ensure compliance with company standards and procedures for project documentation and record keeping.
• Assist in the preparation of reports and presentations for project managers and clients.
• Respond to routine project inquiries and escalate complex issues to senior coordinators or managers.
• Collaborate with team members to ensure timely completion of project milestones.
• Participate in continuous improvement efforts to streamline project coordination processes.
• Maintain confidentiality and professionalism in handling sensitive project information.

Qualifications and Skills

• Experience: 2-4 years of experience in project coordination, administrative support, or related roles, preferably within engineering, construction, or technical environments.
• Education: Associate’s degree or equivalent in Business Administration, Project Management, or related field preferred.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with project management software (e.g., Deltek Vision, CRM systems) is a plus.
• Communication: Strong verbal and written communication skills; ability to interact professionally with clients and team members.
• Organizational Skills: Detail-oriented with the ability to manage multiple tasks and prioritize effectively.
• Problem Solving: Ability to identify issues and seek guidance or solutions proactively.
• Teamwork: Demonstrated ability to work collaboratively in a team environment.
• Adaptability: Comfortable working in a fast-paced environment with changing priorities.

Additional Requirements

• Ability to maintain confidentiality and exercise discretion.
• Willingness to learn and take initiative in professional development.
• Valid driver’s license may be required depending on project locations.