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Executive Assistant

Executive Assistant

The Resource CoBrowns Summit, NC, United States
7 hours ago
Job type
  • Full-time
Job description

Executive Administrative Assistant – Browns Summit, NC

Location : Browns Summit, NC

Job Type : Full-Time | On-Site

Experience Level : Senior (5+ years)

About the Role

We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to support our senior leadership team and manage front desk operations at our Browns Summit facility. This role combines executive-level administrative support with office coordination responsibilities , requiring exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

Executive Administrative Support

  • Manage complex calendars and schedules for C-suite and VP-level executives.
  • Draft and edit executive reports, presentations, and correspondence.
  • Screen and manage phone calls, emails, and messages.
  • Coordinate domestic and international travel arrangements.
  • Prepare and submit expense reports (e.g., Concur or similar systems).
  • Organize meetings, prepare agendas, and document meeting minutes.
  • Maintain strict confidentiality on sensitive matters.

Front Desk & Office Coordination

  • Greet and assist visitors, vendors, and employees professionally.
  • Manage incoming calls, mail, and deliveries.
  • Oversee visitor access and security protocols.
  • Maintain a clean and organized reception and office environment.
  • Support office needs such as meeting room setup, catering, and supplies.
  • A ccounts Payable / Accounts Receivable Support

  • Assist with AP / AR tasks including invoice coding and data entry.
  • Track outstanding payments and vendor invoices.
  • Reconcile expenses and vendor statements.
  • Support monthly financial close processes and maintain accurate records.
  • QualificationsEducation :

  • Bachelor’s degree or equivalent experience (preferred).
  • Experience : 5+ years supporting C-suite or VP-level executives.

    Technical Skills :

  • Advanced Microsoft Excel (pivot tables, VLOOKUP, formulas).
  • Proficient in Microsoft Office Suite (Word, Outlook, PowerPoint).
  • Other Skills :

  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Professional demeanor and ability to maintain confidentiality.
  • Preferred Qualifications

  • Experience preparing executive-level reports and board materials.
  • Familiarity with Microsoft Teams, SharePoint, or similar tools.
  • Background in AP / AR processes or financial systems.
  • Experience in a fast-paced, high-confidentiality corporate environment.
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    Executive Assistant • Browns Summit, NC, United States

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