Position Summary
The Accounting Specialist is responsible for managing the firm’s day-to-day financial operations, including client invoicing, accounts payable and receivable, financial reconciliation, and maintaining accurate accounting records. This position plays a critical role in ensuring financial accuracy, compliance with accounting regulations, and supporting firm leadership with timely reporting.
Compensation & Benefits
$75,000 - $125,000 annually + benefits (healthcare, 401k, PTO, etc.)
Key Responsibilities
1. Client Billing & Invoicing (Primary Function)
- Prepare, review, and issue monthly client invoices in coordination with attorneys and legal staff.
- Verify accuracy of billable hours, costs, and trust deposits before billing.
- Ensure timely delivery of invoices and monitor accounts receivable to maintain steady cash flow.
- Post client payments, reconcile balances, and maintain accurate billing records.
- Respond to client billing inquiries and make necessary adjustments or credits as approved.
- Generate monthly billing and aging reports for management and partners.
2. Vendor Management & Accounts Payable
Manage all aspects of vendor relationships, including onboarding, maintaining W-9s, and updating vendor records.Process and verify vendor invoices for accuracy, approval, and timely payment.Track and maintain vendor contracts, service agreements, and recurring subscriptions.Reconcile vendor statements and resolve discrepancies proactively.Coordinate with department heads to ensure accurate coding of expenses to appropriate cost centers.Monitor accounts payable aging and maintain positive relationships with vendors.Assist with 1099 preparation and year-end reporting for applicable vendors.3. Accounting & Financial Reconciliation
Maintain the firm’s general ledger and ensure accurate posting of journal entries.Conduct monthly reconciliations of operating, trust (IOLTA), and credit card accounts.Ensure trust account compliance per State Bar rules and prepare reconciliation reports for management.Record and reconcile client cost advances, reimbursements, and disbursements.Support the firm’s external CPA during monthly closings, audits, and year-end reporting.4. Payroll Administration (Limited Function)
Process biweekly or semi-monthly payroll using the firm’s payroll platform (ADP).Ensure accurate employee pay, deductions, and tax withholdings.Maintain payroll records and assist with quarterly and annual filings.Coordinate with HR for new hire setup, pay adjustments, and terminationRequirements
Qualifications
3-5+ years of experience in Accounts Receivable, preferably within a law firm or legal services environment.Strong understanding of legal billing and collections, especially in relation to California courts and fee motions.Exceptional organizational, communication, and follow-up skills.Experience with legal billing software (e.g., Timeslips, Clio, or similar) and accounting platforms.Ability to work independently and cross-functionally in a fast-paced environment.High level of discretion and professionalism in handling sensitive financial data.Bonus Points If You Have
Familiarity with consumer protection litigation or civil rights cases.Experience supporting attorneys with declarations, exhibits, and billing narratives for fee motions.Bilingual (Spanish) is a plus.Benefits
We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including :
401(k) with Employer Match – Plan for your future with confidence and company support.Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy.Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events.Paid Parking – Convenient and covered, so you can focus on your day.Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters.Employee Referral Program – Earn rewards for introducing talented individuals to our team.Employee Assistance Program (EAP) – Confidential resources for personal and professional support.Employee Discount Program – Access to exclusive savings on a variety of products and services.