Event Manager

Churchill Downs Racetrack (“CDRT”), the world’s most legendary racetrack, has been the home of The Kentucky Derby, the longest continually held annual sporting event in the United States, since 1875. Located in Louisville, CDRT features a series of themed race days during Derby Week, including the Kentucky Oaks, and conducts Thoroughbred horse racing during three race meets in the Spring, September and Fall. CDRT is located on 175 acres and has a one-mile dirt track, a 7 / 8-mile turf track, a stabling area, and provides seating for approximately 60,000 guests. The stable area has barns sufficient to accommodate 1,400 horses and a 114-room dormitory for backstretch personnel. CDRT also has a year-round simulcast wagering facility . www.ChurchillDowns.com.

JOB SUMMARY

An Event Manager is responsible for planning, organizing and executing various type events on both race-days and non-race days at Churchill Downs Racetrack (CDRT). Event Managers contribute to the planning, preparation, and execution of The Kentucky Derby and All Race Meets. In addition to race-day responsibilities, Event Managers work with various special event cliental. These events can include, but are not limited to, : weddings, internal trainings, corporate retreats, evening receptions, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Working cross-departmentally to understand event needs (sales, marketing, community relations, ticketing, etc.) and facility policies
• Establishing and maintaining relationships with clients and vendors
• Creating custom Banquet Event Orders (BEO) which detail :
• Facility needs
• Food and beverage packages
• Event timeline
• Staffing needs
• Creating custom diagrams for approx. 35 event rooms
• Assisting team members on event days
• Responding to day-of requests in a prompt manner
• Promoting and providing exceptional customer service
• Assisting and facilitating all events booked by Group Sales, Marketing, Premium Ticketing, Horsemen Relations and Community Relations.
• Evaluating guest issues related to pricing, overcrowding, ticket discrepancies, seat locations, etc.
• Ensuring courteous, professional, sincere, and responsive communications with all customers
• Completing clerical and administrative tasks as necessary
• Act as primary Churchill Downs representative in premium dining areas.
• Performing light physical work required to set up events. Extensive walking is typically required
• Perform other related duties as assigned

REQUIRED SKILLS AND ABILITIES

EDUCATION AND EXPERIENCE

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.