Director, Capital Program Management

Administrative Project Manager

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City. The Bureau of Water Supply seeks to hire an Administrative Project Manager, M-3 to serve as Director, Capital Program Management in the Capital Program Management Directorate located in Kingston and Valhalla, NY. The Bureau of Water Supply (BWS) is one of three operating bureaus within the Department of Environmental Protection (DEP) whose primary mission is to reliably deliver a sufficient quantity of high quality drinking water to our consumers. The mission of the BWS Core Services, Capital Programs Management (CPM) Directorate is to initiate, budget, plan, and represent BWS interests for the design of capital projects related to the state of good repair of water supply assets. The purpose of this position is to lead and manage the BWS CPM Directorate to initiate and seek construction delivery by the Bureau of Engineering Design and Construction (BEDC) of large design bid build and design build projects with a value of $6B in the FYs 25 through 35. This position will advise the Assistant Commissioner and Deputy Commissioner on all aspects of capital project planning and status and provide direction for improvement of project planning and delivery. This position will direct subordinate staff to provide these services following established SOPs, standard practices, and evolving or changing agency direction and guidance. Under direction, of the Assistant Commissioner, Core Services, the Director, Capital Program Management will manage a staff of more than 20 field and administrative professional staff, project managers, and licensed engineers. A primary role of the CPM unit includes initiating new capital projects through the Business Case (BC) process that provides the scope, justification, estimated budget, and fiscal year needs. Following approval of the BC by the BWS Deputy Commissioner the unit pursues funding through the DEP budget process by submitting the BC at the appropriate times of the year, presenting and lobbying for the needed funds to the DEP Capital Management Budget Office (CBMO) and NYC Office of Management and Budget (OMB). Once funds are secured the project is referred to DEP's Bureau of Engineering Design and Construction (BEDC) for delivery of design and construction management services. During the design phase, CPM staff serve as the bureau's lead point of contact to BEDC ensuring bureau goals are met by the project and that bureau responses, direction, and feedback to BEDC is delivered on time, properly vetted and approved. This includes identifying and managing BWS design team members, distributing technical memoranda and design documents, receiving and resolving conflicting internal BWS comments, and briefing up to the Deputy Commissioner as necessary to gain approvals at the highest level of the bureau. Ongoing major projects include the Kensico to Eastview Tunnel, the Ashokan Century Program, and Hillview Reservoir Improvements, amongst many other significant capital projects. The Director communicates directly with BEDC Assistant Commissioner's, Executive Directors and Portfolio Managers. CPM staff communicate directly with BEDC Portfolio Managers and Design Accountable Managers. Specific duties include :

• Leading and managing the BWS Capital Programs Directorate.
• Advising the Assistant Commissioner and Deputy Commissioner on all aspects of the initiation and design of capital projects.
• Providing guidance and direction to Senior staff regarding project development and DEP life cycle chronology and milestones.
• Providing Bureau level oversight of project specific design teams including representations from various BWS units, receiving comments and resolving conflicts.
• Acting as the primary BWS liaison for capital project matters with other bureaus and City agencies including but not limited to Bureau of Engineering Design and Construction (BEDC), Environmental Planning and Analysis (BEPA), Legal Affairs (BLA), Police and Security (BPS), Agency Chief Contracting Office (ACCO) and CBMO among others.
• Acting as a primary capital budget cycle expert for BWS. Monitoring DEP policies and practices ensuring they are properly integrated into existing BWS practices or develops new ones to address changes.
• Coordinating with BWS BEDC and CBMO staff to secure capital and expense funds via expense New Needs, four year, September, and ten year capital plan cycles.
• Initiating new projects for the bureau. Creates business processes to write Business Cases to identify and initiate new capital projects, ensuring scope, justification, schedule and budget development are developed with operating units and securing Deputy Commissioner approval before submitting Business Cases to CBMO.
• Overseeing Bureau on call consultant services. Ensuring design services for planning, design, and construction management are budgeted (expense and capital) and procured for BWS delivered projects, issues RFPs, contract negotiations, and recommendations of award. Managing consultant contracts including issuance of work orders, receipt and review of work products, design life cycle management, stakeholder input, payments, time extensions, and change order, among other general contracting obligations.
• Facilitating bureau decision making. Identifying topics needing workshopping at various levels of the bureau, or inter bureau level and ensures proper staff participation, at times including the Deputy Commissioner.
• Ensuring project planning considers water supply operations. Ensuring planning for project impacts on water supply operations begins at initiation phase and continues throughout the life cycle by facilitating workshops with key bureau staff to determine work windows, shutdown durations, augmentation supply planning, and customer community readiness.
• Conducting briefings. Related to capital projects will conduct briefings to subordinates, superiors, intra and inter bureau groups (BEDC, BEPA, BLA, BPS), inter-agency groups (OMB), local municipalities, and relevant regulatory authorities including, USEPA, NYSDOH, NYSDEC. Communicating effectively to progress projects through the life cycle.
• Assuring projects are properly evaluated for EHS concerns, that information is shared, and issues properly addressed. This includes reviews of routine work activities, construction and demolition projects.

License Requirement :

Minimum Qualifications :

1. A baccalaureate degree from an accredited college in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and five years of full-time satisfactory experience in the planning, administering or expediting of engineering design, and / or construction, or coordinating a very large engineering project, two years of which must have been in an administrative, managerial, executive or supervisory capacity; or 2. A four year high school diploma or its educational equivalent and nine years of experience as described in "1" above; two years of which must have been in an administrative, managerial, executive or supervisory capacity; or 3. Education and / or experience equivalent to "1" or "2" above. One year of experience credit will be given for : (a) each 30 semester credits of college or university education leading to a bachelor's degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration; (b) An accredited Master's degree in one of the disciplines described in "1" above; (c) a Juris Doctor degree, or (d) a valid New York State license as a Professional Engineer, Registered Architect or Landscape Architect. However, all candidates must have the two years of the administrative, managerial, executive, or supervisory experience as described in "1" above.

Preferred Skills :