Portfolio Maintenance Supervisor

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Location : St. Paul, Minnesota

Compensation : $54,000$60,000 base salary + performance bonus up to 25% of base (total potential $67,500$75,000)

Schedule : Full-time, MondayFriday with on-call availability for escalations

About the Role

Cortex Property Management is seeking a skilled Portfolio Maintenance Supervisor to lead maintenance operations across multiple residential properties. This position manages maintenance staff, coordinates vendors, develops preventive maintenance programs, and ensures regulatory compliance and cost control.

The ideal candidate combines technical ability with strong organization and leadership, capable of directing daily field work while planning long-term maintenance and capital strategies.

Key Responsibilities

Leadership & Staff Oversight

• Supervise maintenance technicians and groundskeepers; manage scheduling, training, and performance.
• Establish and maintain safety procedures and quality standards.
• Provide hands-on technical guidance on complex maintenance and repair issues.

Operational Management

• Oversee daily maintenance workflow, including work orders, preventive schedules, and emergency response.
• Manage inventory, tools, and supply ordering; maintain accurate records.
• Coordinate unit turns with internal teams and outside contractors.
• Review and approve vendor invoices and service reports.
• Respond to tenant maintenance escalations and ensure timely resolution.

Strategic & Financial Management

• Develop annual maintenance and capital expenditure (CapEx) budgets in coordination with property management.
• Track expenses, identify cost-reduction opportunities (trash, recycling, utilities, etc.), and ensure efficient purchasing.
• Prepare purchase requests for major repairs, equipment, and materials.
• Plan and execute seasonal maintenance projects (boiler startups, HVAC servicing, irrigation, snow equipment readiness).

Compliance & Reporting

• Schedule and attend inspections with city, state, insurance, and lending representatives.
• Maintain property compliance with building codes and safety standards.
• Generate monthly maintenance and cost reports for ownership and property management.

Qualifications

• 5+ years of property or facility maintenance experience, including 2+ years in a supervisory role.
• Strong knowledge of mechanical, electrical, plumbing, and HVAC systems.
• Proven ability to manage teams, vendors, and budgets across multiple sites.
• Proficiency with maintenance management software and Microsoft Office.
• Ability to interpret technical manuals, building codes, and inspection requirements.
• Excellent communication, problem-solving, and organizational skills.
• Valid drivers license and reliable transportation required.
• Ability to lift up to 50 lbs and work both indoors and outdoors in varying conditions.

Compensation & Benefits

• Base Salary : $54,000$60,000
• Bonus Opportunity : Up to 25% of base salary
• Benefits :

Health, dental, and vision insurance options

• Paid time off and holidays
• Professional development and advancement opportunities
• Flexible scheduling

Equal Employment Opportunity

Cortex Property Management is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.