Meeting & Special Events Planner

Meeting & Special Events Planner

Location : Orlando, FL

Employment Type : Full-Time / Permanent / Onsite

Mattamy Homes is the largest family-owned homebuilder in North America, with over 45 years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa, and Tucson.

The Meeting & Special Events Planner works in our Training Department and is responsible for planning, organizing, and executing the logistical components of trainings, conferences, and U.S. corporate events. This role ensures seamless coordination of all event elements to support company objectives and enhance team member experience.

What You Will Do :

• Plan and manage multiple events at various stages simultaneously
• Research event ideas, venues, and vendors and obtain appropriate documentation and contracts
• Coordinate logistical execution of events (live, hybrid, and virtual), including venue selection, vendor management (including, but not limited to, event planning company, AV, catering, transportation, etc.), and scheduling
• Collaborate with internal team members to define meeting goals, attendees, and required materials
• Work with suppliers, sponsors, performers, and partners to secure resources and maintain high standards
• Manage production schedules and ensure deliverables are met
• Prepare and distribute agendas, presentations, giveaways / swag, and other necessary meeting materials; Ensure appropriate supplies are onsite for all training sessions
• Monitor budgets and reconcile expenses
• Provide on-site or virtual support, including setup, team member / special guest experience, and post-event teardown
• Conduct and report on event performance, team member feedback, and ROI metrics
• Ensure compliance with health, safety, legal, and insurance obligations for all events
• Assist with the preparation, revision, and distribution of training materials and toolkits
• Perform administrative duties including data tracking and report compilation
• Assist with the creation of timelines and work plans for each event
• Maintain records and compile summaries of post-session evaluation results

What You Bring :

At Mattamy Homes, we're passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues, and communities.

Our competitive compensation and full-time employee benefits package includes :

Mattamy's mission : To provide the best homeowner experience

Mattamy's core values :

Recent recognition :

A career with Mattamy Homes is a chance to join a team as solid as they come. We're an internationally recognized, privately owned homebuilder full of ambitious, talented, and hardworking team members. Together we're making dreams come true with homes and communities designed for the way people live today, and that's a great feeling. Our future is secured through strategic investments in land and communities, in both current and new markets, which offers ongoing learning, growth, and opportunity for all of us. Redefining how we build with smarter technology and a deep commitment to sustainability is exciting and rewarding.

Here, you will gain valuable experience through challenging and interesting projects. Recognized as an employer of choice, Mattamy ensures you will enjoy great benefits and an award-winning culture, because we take care of our own. On our team, we all have a role to play in building for the future.

Mattamy Homes is an equal employment opportunity employer and does not discriminate on the basis of age, race, color, citizenship, religion, sex, national origin, disability or with respect to any other status protected under federal, state, and local laws or ordinances. Equal access to programs, services, and employment is available to all persons.

Qualified applicants will be contacted directly by the Talent Acquisition team.